EHR Medical Records Coordinator - HIPAA & Billing Support

Prismhr Hire; California; On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Professional development

Benefits package

Collaborative work environment

Job summary

Allergy and Asthma Associates of Southern California is seeking a meticulous Medical Records Coordinator to safeguard patient records, maintain electronic health records, and process records requests with strict confidentiality. This role provides limited support to billing when needed and ensures documentation is complete and compliant.

The ideal candidate will have at least one year in medical records, solid knowledge of EHR systems, and strong organizational skills to thrive in a fast-paced

Qualifications

• High school diploma or equivalent required; Associate degree or healthcare-related certification preferred.
• Minimum of one year of experience in medical records, health information management, or a healthcare office preferred.
• Working knowledge of electronic health record (EHR) systems.
• Familiarity with HIPAA, confidentiality requirements, and medical records regulations.
• Understanding of medical terminology.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced medical office.

Responsibilities

• Maintain, organize, and update electronic patient medical records in accordance with practice policies and HIPAA regulations.
• Review patient charts for completeness, accuracy, and required documentation.
• Process incoming and outgoing medical records requests while ensuring proper authorization and confidentiality.
• Scan, index, and upload patient documents into the electronic health record (EHR) system.
• Coordinate with physicians and clinical staff to obtain missing documentation and resolve record discrepancies.
• Ensure timely completion of chart preparation, record retrieval, and document management.
• Assist with insurance and billing documentation by providing complete and accurate medical records to support claims and prior authorizations.
• Verify patient demographic and insurance information as needed.
• Maintain compliance with federal, state, and organizational medical records regulations.
• Respond professionally to requests from patients, providers, insurance companies, and other authorized parties.
• Perform additional administrative duties as assigned.

Skills

Attention to detail

Organization

Prioritization

Verbal communication

Written communication

Education

High school diploma or equivalent

Associate degree or healthcare-related certification

Tools

EHR systems

Job description

Allergy and Asthma Associates of Southern California is seeking a meticulous Medical Records Coordinator to safeguard patient records, maintain electronic health records, and process records requests with strict confidentiality. This role provides limited support to billing when needed and ensures documentation is complete and compliant.

The ideal candidate will have at least one year in medical records, solid knowledge of EHR systems, and strong organizational skills to thrive in a fast-paced