EHR Document Control & Scanning Specialist

Jefferson Health; United States; On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Retirement plans

Tuition assistance

Life and AD&D insurance

Job summary

Jefferson Health Center City seeks a Document Control Specialist to prep, scan, and index clinical paper records. You will verify patient identifiers, ensure proper dating and authentication, and maintain order linkage within the EHR.

The role supports timely access to electronic health information and compliance with regulatory standards. Work involves manual handling of documents, quality checks, and collaboration with HIM management to ensure 24-hour accessibility of records in Epic/Onbase.

Qualifications

• High School diploma or GED; HIM experience preferred.
• Experience in scanning and indexing documents in an EHR.
• Good communication skills.

Responsibilities

• Prepare, scan, index and perform quality analysis of paper documentation for hospital and practice records.
• Ensure documents are aligned and uniform in the EHR (Epic and Onbase).
• Pickup/deliver documents and verify receipt of discharged records.
• Prepare pages for scanning and ensure patient identifiers are on every page.
• Scan, index to correct patient/encounter/date and verify order linkage.
• Perform quality checks and assist in corrections and re-indexing as needed.
• Maintain scanning equipment and report supply inventory as needed.

Skills

Attention to detail

Documentation

Data entry

EHR navigation

Communication skills

Teamwork

Education

High School diploma or GED

Tools

Epic

Onbase

RightFax

Job description

Jefferson Health Center City seeks a Document Control Specialist to prep, scan, and index clinical paper records. You will verify patient identifiers, ensure proper dating and authentication, and maintain order linkage within the EHR.

The role supports timely access to electronic health information and compliance with regulatory standards. Work involves manual handling of documents, quality checks, and collaboration with HIM management to ensure 24-hour accessibility of records in Epic/Onbase.