EHR Document Control & Imaging Specialist

Health Partners Plans; Philadelphia (Philadelphia County); On-site; USD 28,000 - 39,000; Full time

Job summary

Jefferson Health Center City seeks a Document Control Specialist to prepare, scan, and index clinical paper records for the EHR (Epic and OnBase). Ensures accurate patient identifiers, service dates, and authentication in line with Joint Commission and regulations.

You will assign documents to correct patient/encounter/types and support rapid access to health information. The role requires strong organizational and communication skills, with the ability to work with clinical staff and maintain

Qualifications

• High School diploma or GED.
• Experience in Health Information Management preferred.
• Experience in scanning and indexing documents in an EHR.
• Good communication skills.

Responsibilities

• Prepares, scans, indexing and quality analysis of paper documentation for both Hospital and Jefferson University Practices.
• Ensures documents are aligned, maintained and uniform in the EHR (Epic and Onbase).
• Pick-up and deliver documents from medical practice and/or hospital units to HIM central location and track receipt.
• Verify patient identification on every page of the document.
• Scan medical record documentation to ensure information is available for patient care and inspect quality.
• Index documents to the correct patient, encounter, document type and date.
• Assist with corrections and re-indexing of documents as needed.
• Inspect scanning/indexing equipment daily and report inventory as needed.

Job description

Jefferson Health Center City seeks a Document Control Specialist to prepare, scan, and index clinical paper records for the EHR (Epic and OnBase). Ensures accurate patient identifiers, service dates, and authentication in line with Joint Commission and regulations.

You will assign documents to correct patient/encounter/types and support rapid access to health information. The role requires strong organizational and communication skills, with the ability to work with clinical staff and maintain