EH&S Executive Assistant - Strategy, Calendars & Events

Moss & Associates (Construction); Fort Lauderdale (FL); On-site; USD 90,000 - 130,000; Full time

Job summary

Moss & Associates is seeking an experienced Executive Assistant to support the Environmental Health and Safety leadership, providing strategic calendar management, travel coordination, and comprehensive administrative support for day-to-day priorities and initiatives.

This role involves coordinating cross-functional meetings, planning offsite events, preparing materials, handling confidential information with discretion, and serving as a trusted partner to SVP EH&S, VP EH&S, and Director

Qualifications

• 5+ years of progressively responsible executive assistant experience supporting senior executives.
• Experience supporting multiple executives in a fast-paced environment.
• Experience preparing executive-level presentations, reports, and communications.
• Experience handling confidential business and personnel information with discretion.
• Bachelor’s degree from a four-year college or university preferred.

Responsibilities

• Provide high-level administrative and operational support to the EH&S Leadership team for the Energy Business, ensuring smooth execution of day-to-day priorities.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the Executive and business partners.
• Act as a strategic business partner to the EH&S Leadership Team by anticipating needs and proactively resolving administrative and operational issues.
• Own advanced calendar management for EH&S Leadership Team SVP, VP EH&S and Director Programs Processes and Compliance, coordinating complex cross-functional meetings.
• Lead strategic travel planning and logistics for EH&S Leadership Team, optimizing schedules, managing national itineraries.

Skills

Strategic calendar management

Travel planning

Event planning

Confidentiality & discretion

Executive support

Education

Bachelor’s degree preferred

Tools

Microsoft 365

Zoom

Microsoft Teams

SharePoint

OneDrive

Adobe Acrobat

SAP/Oracle/Workday

Job description

Moss & Associates is seeking an experienced Executive Assistant to support the Environmental Health and Safety leadership, providing strategic calendar management, travel coordination, and comprehensive administrative support for day-to-day priorities and initiatives.

This role involves coordinating cross-functional meetings, planning offsite events, preparing materials, handling confidential information with discretion, and serving as a trusted partner to SVP EH&S, VP EH&S, and Director