After School Program Administrative Assistant

Bostons Bridge To Excellence Inc.; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Professional development opportunities

Career advancement opportunities

Supportive team environment

Meaningful work serving children and…

Job summary

Boston's Bridge to Excellence, Inc. is seeking an organized EEC Administrative Assistant to provide daily on-site administrative support for an EEC-licensed preschool and school-age program.

You will manage front office operations, family engagement, attendance, and licensing documentation while ensuring compliance with Massachusetts EEC regulations. The role reports to the Program Administrator and requires strong organizational and customer service skills to greet families, handle inquiries,

Qualifications

• Associate’s degree preferred; equivalent experience considered.
• Minimum two years of administrative experience in education or nonprofit settings preferred.
• Knowledge of Massachusetts EEC regulations preferred.
• Proficiency with Microsoft Office, Google Workspace, and databases.

Responsibilities

• Provide daily on-site administrative and operational support for an EEC-licensed program.
• Serve as primary front office administrator, handling family engagement, attendance, and licensing compliance.
• Maintain confidential records for children, families, staff, and licensing.
• Assist with enrollment, tuition records, and family communications; upload licensing documents.
• Coordinate calendars, meetings, reports, and office supplies; support payroll documents and staff scheduling.

Skills

Organizational skills

Communication

Customer service

Multitasking

Attention to detail

Education

Associate's degree

Equivalent experience considered

Tools

Microsoft Office

Google Workspace

Database systems

Job description

Benefits

• 401(k)
• Free uniforms
• Training & development

EEC Administrative Assistant

Boston's Bridge to Excellence, Inc.

Reports To: Program Administrator

Position Type: Full-Time

Position Summary

Boston's Bridge to Excellence (BBTE) is seeking a professional, organized, and customer-focused EEC Administrative Assistant to provide daily on-site administrative and operational support for an assigned EEC-licensed preschool and school-age program. This position serves as the primary front office administrator, supporting program operations, family engagement, attendance, licensing compliance, and daily site functions while ensuring compliance with Massachusetts EEC regulations.

Essential Responsibilities

• Provide daily administrative and operational support for an assigned EEC-licensed program.
• Support the daily oversight of preschool and school-age programming to ensure smooth operations and compliance with EEC regulations.
• Monitor classroom schedules, transitions, staffing coverage, and daily program flow, communicating operational needs to the Program Administrator.
• Welcome children, families, staff, and visitors with exceptional customer service.
• Answer the main entrance, verify visitors, and follow all security procedures.
• Greet families during morning arrival and afternoon dismissal, ensuring safe check-in and authorized child release.
• Monitor and maintain daily attendance, documenting arrivals, absences, late arrivals, and dismissals.
• Answer phones, emails, and front office inquiries while assisting families with enrollment, schedules, and program information.
• Maintain confidential child, family, staff, and licensing records.
• Assist with enrollment, registration, tuition records, and family communications.
• Prepare and upload required licensing documents into LEAD and other EEC systems.
• Track staff BRC clearances, CPR/First Aid certifications, required trainings, and professional development.
• Support EEC licensing visits, monitoring reviews, and compliance documentation.
• Coordinate calendars, meetings, reports, correspondence, office supplies, and administrative records.
• Assist with payroll documentation, staff scheduling, special events, and family engagement activities.
• Ensure visitor sign-in procedures and front office security protocols are consistently followed.
• Perform other duties assigned by the Program Administrator.

Qualifications

• Associate's degree preferred; equivalent experience considered.
• Minimum two years of administrative experience; experience in early education, childcare, schools, or nonprofit organizations preferred.
• Knowledge of Massachusetts EEC regulations preferred.
• Proficiency with Microsoft Office, Google Workspace, and database systems.
• Excellent organizational, communication, customer service, and multitasking skills.
• Ability to maintain confidentiality and professionalism.

Requirements

• Successfully complete all Massachusetts EEC Background Record Check (BRC) requirements.
• Ability to work collaboratively with administrators, educators, children, and families.
• Reliable transportation with flexibility to travel between BBTE locations as needed.

Benefits

• Competitive compensation
• Professional development opportunities
• Career advancement opportunities
• Supportive team environment
• Meaningful work serving children and families

Boston's Bridge to Excellence is an Equal Opportunity Employer committed to providing safe, inclusive, and high-quality learning environments for every child.