Educational Billing Coordinator

iKids Inc.; Houston (TX); Hybrid; USD 25,000 - 34,000; Full time

Job summary

iKids Inc. is seeking an Educational Billing Coordinator to support enrollment and billing processes for after- school programs. You will assist with applications, data entry, and customer support, ensuring materials and payments are processed accurately.

The role involves coordinating with site staff, handling autopay reconciliations, and using Enrollsy for invoicing while staying current with billing policies and industry standards. Hybrid work between office and school sites is expected.

Qualifications

• Supports enrollment processing and billing tasks for programs and services.
• Provides clear communication with applicants, families and staff.
• Maintains accurate records of enrollments and payments.

Responsibilities

• Collect and verify enrollment information and supporting documents.
• Process enrollments, changes and withdrawals in the system.
• Produce invoices and monitor accounts receivable for timely payments.
• Collaborate with staff to resolve billing inquiries and discrepancies.

Skills

Billing

Enrollment

Data entry

Customer communication

Tools

Zendesk

Enrollsy

Job description

Directly reporting to the Director of Enrollment, the Educational Billing Coordinator role is responsible for supporting the company as it relates to billing and enrollment services. The Educational Billing Coordinator will assist with tasks related to the billing and enrollment department.

About iKids Inc.

iKids U partners with schools, parents, and other organizations to provide exceptional, safe, and convenient after-school care, camp, learning pod, and enrichment programs, that fulfill the educational, creative, and recreational interests of any child! Are you looking for fun, educational, and engaging activities for your child? iKids U is your one-stop out-of-school shop offering the flexibility you need with the care you can trust! Providing enriching programs essential to your child's development since 2007.

Description

• Collecting information and assisting with the successful enrollment of students for programs and services.
• Providing excellent customer support via communication channels and customer support software.
• Ensuring that applications are completed correctly and that the required supporting materials have been provided (i.e. SIFs, Allergy Meds, Rosters, etc.).
• Entering, updating, and reviewing data and records.
• Providing guidance and recommendations to applicants and prospective students.
• Corresponding and answering questions for applicants and prospective students.
• Processing enrollments, changes, and withdrawals.
• Assist in coordinating program functions between staff, leadership, parents, etc.
• Review and coordinate notes from Site Coordinators for the following: program supply needs, information regarding students, general class updates, etc.
• Assisting with billing and payment processing.
• Process and generate invoices accurately and timely for clients using Enrollsy billing software.
• Monitor and reconcile accounts receivable (autopay) to ensure timely payment collection.
• Investigate and resolve billing discrepancies or issues promptly and efficiently.
• Communicate effectively with customers regarding billing inquiries, payment reminders, and payment arrangements.
• Collaborate with internal teams to address billing-related inquiries or concerns.
• Maintain up-to-date records of billing activities, payments, and customer communications.
• Utilize Zendesk ticketing system to manage and track billing inquiries, adjustments, and escalations.
• Assist in the development and implementation of billing policies and procedures to improve efficiency and accuracy.
• Provide support during internal audits or financial reviews by preparing relevant billing documentation and reports.
• Stay informed about industry trends and regulations related to billing and accounts receivable management.
• Willing to work with Elementary Aged Children
• Willing to split your work day between the office and on-site at schools
• Other duties as assigned.

Salary

$18 - $25 per hour