Education Services Administrative & Projects Specialist

Douglas Education Service District; Roseburg (OR); On-site; USD 48,000 - 62,000; Full time

Job summary

Douglas ESD is seeking an Administrative Specialist in the Education Services department to provide administrative support and project management. This is a 230-day per year, 5-day per week, 8-hour per day position that begins immediately and serves external partners and internal programs.

The successful candidate will manage contracts, invoicing and budgeting, coordinate meetings and calendars, prepare professional documents, and deliver high-quality customer service.

Qualifications

• High school diploma or equivalent.
• Experience with project management practices is required.
• Experience in a dynamic office environment is preferred.

Responsibilities

• Provide high quality administrative and customer service to external partners and internal departments as representatives of the department.
• Manage contracts, invoicing, and budgeting with accuracy and efficiency.
• Ability to manage meetings from setting and calendaring dates, coordinating space and materials, and supporting attendees.
• Develop an organization-wide Professional Development structure including calendar, outreach, and documentation.
• Serve as backup for front desk reception and basic support across the department.

Skills

Project management

Administrative support

Communication

Education

High school diploma or equivalent

Tools

Outlook

Canva

MS Office

Job description

Douglas ESD is seeking an Administrative Specialist in the Education Services department to provide administrative support and project management. This is a 230-day per year, 5-day per week, 8-hour per day position that begins immediately and serves external partners and internal programs.

The successful candidate will manage contracts, invoicing and budgeting, coordinate meetings and calendars, prepare professional documents, and deliver high-quality customer service.