Administrative Specialist - Douglas ESD

Douglas Education Service District; Roseburg (OR); On-site; USD 48,000 - 62,000; Full time

Job summary

Douglas ESD is seeking an Administrative Specialist in the Education Services department to provide administrative support and project management. This is a 230-day per year, 5-day per week, 8-hour per day position that begins immediately and serves external partners and internal programs.

The successful candidate will manage contracts, invoicing and budgeting, coordinate meetings and calendars, prepare professional documents, and deliver high-quality customer service.

Qualifications

• High school diploma or equivalent.
• Experience with project management practices is required.
• Experience in a dynamic office environment is preferred.

Responsibilities

• Provide high quality administrative and customer service to external partners and internal departments as representatives of the department.
• Manage contracts, invoicing, and budgeting with accuracy and efficiency.
• Ability to manage meetings from setting and calendaring dates, coordinating space and materials, and supporting attendees.
• Develop an organization-wide Professional Development structure including calendar, outreach, and documentation.
• Serve as backup for front desk reception and basic support across the department.

Skills

Project management

Administrative support

Communication

Education

High school diploma or equivalent

Tools

Outlook

Canva

MS Office

Job description

Douglas ESD is accepting applications for the position of Administrative Specialist for our Education Services department. This position is 230 days per year, 5 days per week, 8 hours per day to begin immediately.

APPLICATION DEADLINE

10/19/2026 at 3 p.m.

SALARY

$26.34 - $33.95 per hour (Depending on relevant verifiable experience)

JOB SUMMARY

This position will provide administrative support and project management to the Education Services department.

DUTIES

This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

Full job description attached in Applitrack.

• Provide high quality and timely administrative and customer service to external partners and internal departments as representatives of the department.


• Understand all programs and represent the programs' goals and structures, while proactively identifying points of efficiency and connection throughout the organization.


• Interface with all Douglas ESD programs to identify trends and areas of alignment between programs.


• Ability to manage complex and dynamic projects, prioritize workload, communicate effectively, and complete assigned tasks on time and complete.


• Manage the process flow of contracts, invoicing, and budgeting with accuracy and efficiency.


• Ability to manage meetings from setting and calendaring dates, securing meeting space, ensuring access to presentation tools, coordinating food/beverage, coordinating and communicating special guests, printing and distribution of meeting materials, supporting meeting attendees, problem-solving, and meeting clean-up and follow-up.


• Ability to assist in developing an organization-wide Professional Development structure to include calendar, outreach, attendee rosters, reminders, and continuing education documentation.


• Ability to maintain Outlook calendars, ensuring pertinent and complete information and overall accuracy. Serve as the point of contact for staff to assist in accessing and publishing on the shared calendar.


• Upon direction, create professional documents that are clear, accurate, and without error.


• Knowledge of basic desktop design programs for posters, newsletters, and presentations–including Canva.


• Provide ongoing technical assistance by phone and in person for department staff in following processes and procedures throughout the organization.


• Basic knowledge of using data for program guidance and decision making.


• Be consistently available to department staff, prioritize needs, delegate when appropriate.


• This position also serves as backup support for answering phones and in person queries for the front office receptionist as needed.


• Other duties as assigned.

QUALIFICATIONS

• High school diploma or equivalent required.


• Experience with project management practices required.


• Experience working in a dynamic office environment is preferred.

Douglas ESD has been awarded the Douglas County Working Parents Award for 2026.

Background Check Conducted

Douglas ESD is an equal opportunity/affirmative action employer committed to diversity and valuing the cultural, educational, and life experience of each student and employee, as well as equitable outcomes for all students. Douglas ESD policy provides veterans and disable veterans with preference as required by law.