Education Program Specialist 3 - CTSI

Ohio State University; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/dental/vision coverage

Paid time off

Retirement plan

Job summary

Ohio State University’s CTSI seeks an Education Program Specialist 3 to coordinate and evaluate investigator career development programs for graduate students, residents, fellows, and junior faculty. Reporting to the Associate Director for Investigator Development, the role ensures timely communication and quality remote and in-person workshops and training opportunities.

Key duties include scheduling and promoting seminars and mentoring workshops, supporting NIH training grants, tracking

Qualifications

• Bachelor's degree or equivalent experience.
• Advanced degree desirable.
• 4 years of relevant experience required.
• 4-8 years of relevant experience preferred.

Responsibilities

• Coordinate scheduling and promotion of recurring educational series, workshops, and events.
• Support NIH and institutional training grants and compliance.
• Maintain and analyze surveys, IDPs, mentoring plans, and program milestones.
• Collaborate with CTSI leadership to drive program improvements.

Education

Bachelor's degree or equivalent experience

Advanced degree desirable

Job description

Job Title: Education Program Specialist 3 - CTSI

Department: Health Sciences | Clinical and Translational Science Institute

Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

Program Coordination & Delivery

• Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
  • Monthly Seminar Series
  • Mentoring workshops (3/year)
  • Career Dinners (3/year)
  • Thematic or topical workshops
  • Grant‑writing workshops
  • Grant writing office hours to support grant development through one-on-one advising
  • Other related meetings and events as required
• Support new externship initiatives and career development opportunities.
• Develop and maintain training and program communication resources (e.g., video libraries, online modules).

Grant Administration & Compliance

• Assist with administrative responsibilities for NIH and institutional training grants.
• Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
• Ensure compliance with NIH and university reporting requirements.

Evaluation & Reporting

• Maintain surveys for relevance and conduct pre-and post-program assessments, mentoring surveys, and annual evaluations.
• Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
• Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
• Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
• Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
• Help support and maintain project plans and Smartsheet to reflect accurate grant and project status.

Collaboration & Continuous Improvement

• Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
• Contribute to program development by identifying opportunities for new initiatives and process improvements.
• Assist with promotional activities to raise awareness of CTSI education and training programs.

Minimum Requirements

• Bachelor's degree or equivalent experience.
• An advanced degree in a relevant field is desirable.
• 4 years of relevant experience required.
• 4-8 years of relevant experience preferred.

Additional Information

• Location: Prior Hall (0302)
• Position Type: Regular
• Scheduled Hours: 40
• Shift: First Shift
• Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.

Benefits

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top‑20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.