Education Program Coordinator - Multiple Departments and Openings

Mayo Foundation for Medical Education and Research; Rochester (MN); Hybrid; USD 70,346,000 - 102,152,000; Full time

Job summary

Mayo Clinic is seeking a program administrator to manage residency/fellowship operations, reporting to the education leadership team in Rochester. The role involves overseeing recruitment, orientation, graduation, and accreditation processes while guiding trainees and ensuring program compliance.

Applicants should have an associate degree with experience in an academic/healthcare setting; a bachelor’s degree is also acceptable.

Qualifications

• Experience in academic and/or healthcare program management is required or preferred.
• Ability to interpret accreditation requirements and manage documentation.
• Strong organizational and problem-solving skills with attention to detail.
• Excellent interpersonal, verbal and written communication abilities.

Responsibilities

• Oversee day-to-day operations of one or more residency/fellowship programs.
• Coordinate recruitment, orientation and graduation processes and ensure accreditation readiness.
• Provide direction to trainees and support program quality assurance initiatives.
• Communicate changes in internal and external educational initiatives to stakeholders.

Skills

Interpersonal communication

Verbal communication

Written communication

Budget oversight

Education

Associates degree or Bachelor's degree

TAGME Certification knowledge (beneficial)

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Manages the day to day operations of one or more residency/fellowship training programs. Is a key member of the education leadership team. Assists in supervision and gives direction to trainees in accordance with the MSGME, accrediting organizations such as Accreditation Council for Graduate Medical Education (ACGME), specialty boards, and subspecialty boards to ensure program compliance.

Performs duties independently and initiates judgment in handling a variety of program management issues and communications. Oversees the coordination of the recruitment, orientation and graduation processes; facilitates the evaluation process; prepares and maintains documentation for program accreditation. Provides ongoing information concerning changes (and opportunities) in both internal and external educational initiatives. Supports ongoing program quality assurance initiatives.

Applicants are not applying for a specific area. Qualified applicants are pooled for consideration by any/all active hiring managers. Your availability will be further discussed at the time of an interview.

This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Rochester Mayo Clinic campus.

Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Associates degree with a minimum of 2 years’ experience in an academic and/or healthcare field required OR a bachelor’s degree.

Prior experience at Mayo Clinic providing academic program management preferred; experience working in a health care setting demonstrating strong leadership, team building and problem solving skills as well as the ability to work collaboratively with multiple internal and external disciplines required. Must have proven organizational and documentation skills with strong attention to detail. Ability to interpret and analyze information to ensure compliance with accreditation requirements. Ability to provide budget oversight and management. Requires demonstrated interpersonal, verbal and written communication skills. Requires strong independent decision making and judgment skills. Must have excellent time management skills with proven ability to develop timelines, shift priorities, multitask and work independently. Must be a self-starter with ability to take initiative to solve problems and improve processes.

A Broad-based knowledge and proficiency in computer software applications including word processing, spreadsheet/database, electronic calendaring/scheduling systems, and web-based applications. Knowledge of medical terminology.

TAGME (Training Administrators of Graduate Medical Education) Certification or working knowledge of certification requirements is beneficial but not required.

Exemption Status

Nonexempt

Compensation Detail

$24.55 - $35.65 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday, 8-hour shifts between the hours of 6:00 am - 6:00 pm based on program(s) needs. Occasional evening or weekend hours for special events such as graduation and recruitment.

Weekend Schedule

Occasional evening or weekend hours for special events such as graduation and recruitment.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.