Education Program Coordinator

Mayo Foundation for Medical Education and Research; Jacksonville (FL); Hybrid; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical plan options

Delta Dental coverage

Vision plan

HSA/FSAs

Competitive retirement package

Job summary

Mayo Clinic in Jacksonville, FL, seeks a program operations professional to manage day-to-day operations of residency/fellowship training programs. You will be a key member of the education leadership team, guiding trainees and ensuring compliance with ACGME and accreditation standards.

Responsibilities include coordinating recruitment, orientation, graduation, maintaining documentation for accreditation, and supporting program quality assurance initiatives.

Qualifications

• Associates degree with a minimum of 2 years’ experience in an academic and/or healthcare field required OR a bachelor’s degree.
• Prior Mayo Clinic experience in academic program management preferred; ability to work with multiple disciplines and ensure compliance.
• Proven organizational and documentation skills with attention to detail; ability to interpret accreditation requirements.
• Ability to provide budget oversight and management; strong communication skills.

Responsibilities

• Oversees day-to-day operations of residency/fellowship training programs.
• Coordinates recruitment, orientation and graduation processes; supports accreditation documentation.
• Provides ongoing information concerning changes and opportunities in internal and external educational initiatives.
• Supports ongoing program quality assurance initiatives.

Skills

Leadership

Documentation skills

Budget oversight

Time management

Interpersonal skills

Education

Associates degree

Bachelor’s degree

Tools

Word processing

Spreadsheet

Electronic calendaring

Web-based applications

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future.

And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.


• Dental:Delta Dental or reimbursement account for flexible coverage.


• Vision:Affordable plan with national network.


• Pre-Tax Savings:HSA and FSAs for eligible expenses.


• Retirement: Competitive retirement package to secure your future.

Responsibilities

Manages the day to day operations of one or more residency/fellowship training programs. Is a key member of the education leadership team. Assists in supervision and gives direction to trainees in accordance with the MSGME, accrediting organizations such as Accreditation Council for Graduate Medical Education (ACGME), specialty boards, and subspecialty boards to ensure program compliance.

Performs duties independently and initiates judgment in handling a variety of program management issues and communications. Oversees the coordination of the recruitment, orientation and graduation processes; facilitates the evaluation process; prepares and maintains documentation for program accreditation. Provides ongoing information concerning changes (and opportunities) in both internal and external educational initiatives. Supports ongoing program quality assurance initiatives.

This position will support Medical Physics Fellowship in Carbon Therapy, Aerospace Medicine and RadOnc Medical Physics Residency

This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Jacksonville Mayo Clinic campus.

Visa sponsorship is not available for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Qualifications

Associates degree with a minimum of 2 years’ experience in an academic and/or healthcare field required OR a bachelor’s degree.

Prior experience at Mayo Clinic providing academic program management preferred; experience working in a health care setting demonstrating strong leadership, team building and problem solving skills as well as the ability to work collaboratively with multiple internal and external disciplines required. Must have proven organizational and documentation skills with strong attention to detail. Ability to interpret and analyze information to ensure compliance with accreditation requirements. Ability to provide budget oversight and management. Requires demonstrated interpersonal, verbal and written communication skills. Requires strong independent decision making and judgment skills. Must have excellent time management skills with proven ability to develop timelines, shift priorities, multitask and work independently. Must be a self-starter with ability to take initiative to solve problems and improve processes.

A Broad-based knowledge and proficiency in computer software applications including word processing, spreadsheet/database, electronic calendaring/scheduling systems, and web-based applications. Knowledge of medical terminology.

TAGME (Training Administrators of Graduate Medical Education) Certification or working knowledge of certification requirements is beneficial but not required.

Exemption Status

Nonexempt

Compensation Detail

$24.55 - $35.65 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Normal business hours, with occasional night and weekends as needed. This position is a combination of remote and on-site work; individual must live within a 100 mile driving distance to the Jacksonville Mayo Clinic campus.

Weekend Schedule

As needed

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.