Education Program Coordinator III - MCW Medical Group

Medical College of Wisconsin; Milwaukee (WI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare coverage

403B retirement package

Vacation and holidays

Tuition reimbursement

Paid parental leave

EFAP

Pet insurance

Onsite fitness facility

Discounts on cell plans and local ent.

Job summary

Medical College of Wisconsin is seeking a skilled program education coordinator to support APP workforce educational programming and collaborate with the Fellowship Directors and the Scholarship and Education Directors. The role involves managing applications, coordinating with departments, and shaping clinical transition-to-practice initiatives.

The position is hybrid (60% onsite, 40% remote) and requires residing in the Metro Milwaukee area.

Qualifications

• Bachelor's Degree required or equivalent
• Minimum 5 years of related experience

Responsibilities

• Execute institutional or program activities with independence (educational events, training, learner recruitment, orientation, scheduling, graduation) including APP Grand Rounds and CME programming.
• Maintain proficiency in accreditation, board, and institutional requirements and manage related activities to ensure compliance.
• Coordinate recruitment of preceptors, instructors, and speakers.
• Design and produce educational materials (brochures, flyers, website, handbooks).
• Monitor programmatic budgets and oversee program education coordinators.

Skills

Project management

Communication

MS Office

Team leadership

Data analysis

Education coordination

Brand marketing

MS Teams

PowerPoint

Zoom

Qualtrics

Campaign Monitor

Education

Bachelor's Degree

Tools

MS Teams

PowerPoint

Zoom

Qualtrics

Campaign Monitor

Job description

Summary

Work closely with the Office of Advanced Practice Leadership to support APP workforce educational programming. Programming includes:

• Work closely with the APP Fellowship Program Director and Associate Program Director to coordinate daily administrative activities, governance, and strategic priorities for all institutional APP fellowship programs in accordance with future accreditation. Provide support to the team to facilitate the achievement of the program's goals.
• Work closely with the APP Scholarship and Education Director on APP student placement programming by managing the central application process, coordinating with clinical departments for student distribution, and managing external affiliated programs and health system relationships for student placement.
• Work closely with the APP Scholarship and education director on the future design of clinical transition-to-practice programming for APP, including a business plan and vendor relationships.

Hybrid position: 60% Onsite, 40% Remote, must live in Metro Milwaukee, WI area.

Primary Responsibilities

• Execute institutional or program activities with a high degree of independence (e.g., educational events, training, learner recruitment and interviews, orientation, scheduling, and graduation), including APP Grand Rounds and Annual CME Programming.
• Maintain proficiency in accreditation, board, and/or institutional requirements. Manage activities related to these requirements to ensure full compliance with a high degree of independence.
• Partner with educational leaders to assess and manage requirements from accreditation agencies, national boards and/or affiliated institutions.
• Serve as primary liaison with healthcare clinicians, administration, other departments, affiliated institutions, outside institutions, and national organizations.
• Develop and maintain databases to track, schedule, evaluate, and record activities related to the institution, program(s), and/or learners. Collect, analyze, and disseminate program data, including reporting program data and progress to program stakeholders.
• Serve as an expert in providing information, support, and problem-solving on a wide range of issues for leaders, faculty, staff, and learners.
• Coordinate recruitment of preceptors, instructors, and speakers.
• Design and produce brochures, flyers, website, handbooks, and other educational materials.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Monitor programmatic budgets.
• Lead or oversee the work of program-based education coordinators.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.

• Customer focus, building trust, communication, critical thinking, and influencing skills.
• Strong verbal, written, and interpersonal skills.
• Excellent organizational skills to manage project documentation, schedules, and timelines efficiently.
• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem-solving skills.
• Proficient in Microsoft Office, especially MS Teams and PowerPoint, Zoom, Qualtrics, and communication tools like Campaign Monitor.
• Education coordination skills are preferred.
• Marketing and brand management skills are preferred.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education:Bachelor's Degree

Minimum Required Experience: 5 years of related experience

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.