Education Program Coordinator III Exempt

The Medical College of Wisconsin, Inc.; United States; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

403B Retirement Package

Tuition reimbursement

Paid parental leave

On campus fitness facility

Job summary

The Medical College of Wisconsin, Inc. seeks an administrative leader to head the Department of Surgery Continuing Professional Education, overseeing symposiums, named lectureships, weekly grand rounds, and morbidity and mortality conferences.

Works with faculty leaders to coordinate daily administrative activities and support the team to achieve program goals. Responsibilities include budgeting, scheduling resources, serving as primary contact for lectureships, coordinating materials,

Qualifications

• Bachelor’s Degree; 5+ years related experience.
• Experience coordinating events and continuing professional education programs.
• Knowledge of CME accreditation processes.

Responsibilities

• Maintain program timeline and track deadlines for deliverables.
• Develop and manage program budgets.
• Schedule people and material resources.
• Serve as primary contact for lectureships and leads symposiums.
• Coordinate development of educational materials and reports.
• Oversee databases and files related to the program.
• Organize internal and external meetings and events.
• Ensure compliance with CME accreditation requirements.

Skills

Program management

Budget management

Event coordination

CME accreditation

Stakeholder liaison

Education

Bachelor's degree

Tools

Database management

MS Office

Job description

Summary

Summary Is responsible for administrative leadership of the Department of Surgery Continuing Professional Education including symposiums, named lectureships and weekly grand rounds and morbidity and mortality conferences. Work closely with faculty leaders to coordinate the daily administrative activities of the program. Provide support to the team to facilitate the achievement of the program's goals.

Primary Responsibilities

• Maintain program timeline including tracking deadlines for program deliverables.
• Develop and manage program budgets.
• Schedule people and material resources.
• Serves as the primary contact for all named lectureships and leads symposiums in Department of Surgery Programs.
• Coordinate the development of program materials including educational materials, marketing materials, websites, forms, and reports.
• Oversee the development, implementation, and maintenance of comprehensive databases and files related to the program.
• Organize internal and external meetings, site visits, and special events.
• Execute institutional or program activities with a high degree of independence.
• Maintain proficiency in CME accreditation.
• Manage activities related to these requirements to ensure full compliance with a high degree of independence.
• Serve as primary liaison with faculty, administration, other departments, affiliated institutions, outside institutions and national organizations.
• Creates budgets and manages finances for all programs.
• Develop and maintain database(s) to track, schedule and record activities related to the institution, program(s) and/or learners.
• Serve as an expert regarding information, support and problem solving on a wide range of issues for leaders, faculty, staff and learners.
• Coordinate recruitment of speakers.
• Design and create brochures, flyers, handbooks and other educational materials.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Monitor programmatic budgets.
• Lead or oversee the work of support staff.
• Report program progress and data to program stakeholders, including departmental faculty, chiefs, and chair.

Knowledge, Skills & Abilities

Knowledge of technical, business, consultation, project management, and cultural awareness. Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Bachelor’s Degree Minimum Required Experience: 5 years of related experience Preferred Experience: Event coordination; continuing professional education #LI-SN1 Physical Requirements Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Benefits

Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect.

Equal Opportunity Employer & Non-Discrimination

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination: The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

About Us Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.