Research Program Coordinator II - Psychiatry

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Healthcare coverage

Tuition reimbursement

Vacation and paid holidays

Parental leave

Job summary

The Medical College of Wisconsin, Inc. is seeking a program administrator to coordinate daily activities of research grants and support the program team.

You will work closely with faculty investigators and the Program Director to help achieve each grant's goals. Responsibilities include developing grant materials, maintaining databases, managing timelines, budgeting, staff recruitment and training, and organizing meetings and events.

Qualifications

• Bachelor’s degree required; experience may substitute for education.
• Minimum 3 years of relevant experience.
• Strong communication and coordination skills.

Responsibilities

• Coordinate and develop grant materials including intervention materials, marketing materials, websites, forms, and reports.
• Maintain comprehensive databases and files related to each grant.
• Track deadlines and grant components to maintain program timelines.
• Coordinate and assist in the maintenance of the grant budget.
• Assist in recruitment and training of program staff.
• Organize internal and external meetings, site visits, and events.
• Conduct or coordinate training for research participants.
• Collect, analyze, and disseminate program data.
• Report program data and progress to stakeholders.
• Provide input on program design and participate in committees.

Skills

Project management

Communication

Critical thinking

Influencing skills

Education

Bachelor’s degree

Job description

Summary

Work closely with faculty investigators and Program Director to coordinate the daily activities of the research grants. Provide support to the team to facilitate the achievement of each grant's goals.

Primary Responsibilities

• Collaborate on the development of grant materials including intervention materials, marketing materials, websites, forms, and reports.
• Work with faculty and administrative leaders to develop, implement, and maintain comprehensive databases and files related to each grant.
• Maintain program timeline including tracking deadlines and grant components.
• Coordinate and assist in the maintenance of the grant budget.
• Assist in recruitment and training of program staff.
• Organize internal and external meetings, site visits, and special events.
• Conduct or coordinate training for research and other participants.
• Collect, analyze, and disseminate program data.
• Report program data and progress to program stakeholders.
• Provide input on program design.
• Participate on appropriate committees relevant to the advancement of the program and the profession.
• Coordinate and manage outreach activities including acting as a liaison with community organizations.
• Other duties as assigned.

Knowledge – Skills – Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor’s degree
• Minimum Required Experience: 3 years #LI-SN1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit‑based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full‑time and part‑time faculty and approximately 3,500 full‑time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life‑changing discovery.