Education Program Coordinator III Exempt

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

403B Retirement plan

Competitive vacation and holidays

Tuition reimbursement

Parental leave

EFAP (Employee & Family Assistance)

Job summary

The Medical College of Wisconsin is seeking an experienced administrative leader for the Department of Surgery Continuing Professional Education. You will oversee symposiums, lectureships, weekly grand rounds, and morbidity/mortality conferences, coordinating daily administrative activities and supporting the team to meet program goals.

You will manage timelines, budgets, resources, and materials while serving as a primary liaison with faculty, other departments, and external partners.

Qualifications

• Experience in program administration and coordination.
• Strong organizational and budget management skills.
• Ability to design educational materials and summaries.

Responsibilities

• Lead administrative functions for Department of Surgery CP Education.
• Develop and manage program budgets.
• Coordinate speakers, lectureships, and grand rounds.
• Maintain program timelines and track deliverables.
• Create and maintain educational and marketing materials.

Skills

Project management

Communication

Critical thinking

Influencing skills

Education

Bachelor's Degree

Tools

Database management

Job description

Summary

Is responsible for administrative leadership of the Department of Surgery Continuing Professional Education including symposiums, named lectureships and weekly grand rounds and morbidity and mortality conferences. Work closely with faculty leaders to coordinate the daily administrative activities of the program. Provide support to the team to facilitate the achievement of the program's goals.

Summary

Is responsible for administrative leadership of the Department of Surgery Continuing Professional Education including symposiums, named lectureships and weekly grand rounds and morbidity and mortality conferences. Work closely with faculty leaders to coordinate the daily administrative activities of the program. Provide support to the team to facilitate the achievement of the program's goals.

Primary Responsibilities

• Maintain program timeline including tracking deadlines for program deliverables.
• Develop and manage program budgets.
• Schedule people and material resources.
• Serves as the primary contact for all named lectureships and leads symposiums in Department of Surgery Programs.
• Coordinate the development of program materials including educational materials, marketing materials, websites, forms, and reports.
• Oversee the development, implementation, and maintenance of comprehensive databases and files related to the program.
• Organize internal and external meetings, site visits, and special events.
• Execute institutional or program activities with a high degree of independence.
• Maintain proficiency in CME accreditation. Manage activities related to these requirements to ensure full compliance with a high degree of independence.
• Serve as primary liaison with faculty, administration, other departments, affiliated institutions, outside institutions and national organizations.
• Creates budgets and manages finances for all programs
• Develop and maintain database(s) to track, schedule and record activities related to the institution, program(s) and/or learners.
• Serve as an expert regarding information, support and problem solving on a wide range of issues for leaders, faculty, staff and learners.
• Coordinate recruitment of speakers.
• Design and create brochures, flyers, handbooks and other educational materials.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Monitor programmatic budgets. Lead or oversee the work of support staff.
• Report program progress and data to program stakeholders, including departmental faculty, chiefs, and chair.

Knowledge – Skills – Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s Degree

Minimum Required Experience: 5 years of related experience

Preferred Experience: Event coordination; continuing professional education

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.