Education Program Coordinator II - Pediatric Fellowships

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health coverage

403B Retirement Package

Competitive vacation and holidays

Tuition reimbursement

Parental leave

EFAP

Pet insurance

Onsite fitness facility

Discounts on local services

Job summary

Medical College of Wisconsin seeks a Fellowship Program Coordinator to coordinate recruitment, onboarding, and events for multiple subspecialty programs. You will maintain educational records, ensure compliance with accreditation standards, and assist in developing materials to advance educational objectives across the fellowship teams.

You will work closely with the Designated Institutional Official and program leadership, liaising with faculty and partner institutions while tracking data and

Qualifications

• Bachelor's degree required; substitution allowed for equivalent experience.
• Minimum 3 years' experience coordinating fellowship or education programs.

Responsibilities

• Coordinate recruitment and onboarding for incoming trainees.
• Schedule events and maintain training records.
• Ensure compliance with guidelines and accreditation requirements.
• Develop educational materials and resources for programs.
• Collaborate with program leadership and external partners.
• Prepare reports and data to support program decisions.
• Support program development and continuous improvement across fellowship activities.

Skills

Project management

Interpersonal communication

Regulatory awareness

Attention to detail

Education

Bachelor's degree

Job description

Summary

Under close supervision, coordinate department/practice subspecialty fellowship program(s) by coordinating recruitment and onboarding for incoming trainees, scheduling events, maintaining educational information pertinent to the training record, and ensuring compliance guidelines are followed. Supports educational objectives by tracking and communicating information related to the programs and trainees. This role also involves assisting in the development of education and recruitment materials per institutional and national guidelines and recommendations.

Primary Responsibilities

• Independently execute institutional and fellowship program activities, including educational events, learner recruitment, interviews, orientation, schedules, graduation, and related initiatives.
• Maintain proficiency in accreditation, board, institutional, and regulatory requirements. Coordinate activities and develop processes that support ongoing program compliance.
• Support the Designated Institutional Official, Program Directors, Department Chair, Director of Medical Education, Vice Chair of Education, and other leadership on program operations, accreditation, and educational initiatives.
• Serve as the primary liaison with faculty, administration, affiliated institutions, community organizations, and professional organizations.
• Develop, maintain, and oversee databases, reports, and tracking systems to support program operations, accreditation, evaluation, and continuous quality improvement. Collect, analyze, and disseminate program data to stakeholders.
• Provide information, guidance, problem-solving, and advocacy for fellows, faculty, staff, and leadership.
• Develop and maintain educational, marketing, and program materials, including websites, handbooks, forms, reports, and other communication resources.
• Collaborate with program leadership to assess educational needs and develop, implement, coordinate, and evaluate educational programs, learner assessments, training activities, and educational resources.
• Coordinate program timelines, meetings, site visits, special projects, educational resources, and operational activities while supporting strategic program development and implementation of best practices across fellowship programs.
• Participate in committees, institutional initiatives, budget-related activities, and professional efforts that support fellowship education and program excellence.
• Perform other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.

• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 3 year's

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Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.