Education Program Coordinator II - Integrated Science

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Outstanding Healthcare Coverage

403B Retirement Package

Tuition Reimbursement

Paid Parental Leave

On campus Fitness Facility

Job summary

The Medical College of Wisconsin seeks a Course Coordinator to handle administrative duties for Integrated Science blocks. Responsibilities include organizing course materials, overseeing course schedules, and collaborating with faculty to meet course objectives.

Ideal candidates have at least 3 years of relevant experience, a Bachelor's degree, and skills in project management and communication. The role offers a comprehensive benefits package and is committed to non-discrimination.

Qualifications

• 3 years of relevant administrative experience.
• Experience in Program Coordination or Educational Management.
• Knowledge of project management and technical skills.

Responsibilities

• Coordinate the development of course materials and schedules.
• Maintain course timeline and organize course sessions.
• Manage course outreach activities and coordinate assessment.

Skills

Customer focus

Communication

Critical thinking

Project management

Education

Bachelor's degree

Bachelor's Degree in relevant field

Job description

Summary

In collaboration with course directors and faculty, coordinate the day-to-day administrative activities of the Integrated Science blocks. Duties include scheduling course events, monitoring course enrollments, inputting grades, maintenance of course materials within the learning management system, scheduling exams and proctoring, assisting in recruiting course facilitators and other duties as assigned. Provide support to the Curriculum team to facilitate the achievement of the Integrated Science and School of Medicine's program goals.

Primary Responsibilities

• Coordinate and collaborate on the development of course materials including educational materials for courses, course schedules, labs, exams, orientation materials, and course reports.
• Build and maintain online course(s) in the Learning Management System (i.e., Brightspace) and curriculum information and scheduling databases (i.e., OASIS and MCWConnect).
• Maintain course timeline including tracking deadlines for course components and assignment schedules, course and exam materials and grades.
• Organize virtual and in person course sessions, assessment opportunities, and course related special events.
• Coordinate assessment and evaluation activities with a high degree of independence.
• Coordinate and manage course outreach activities including acting as a liaison with community organizations and affiliate partners.
• Partner with the coordinator teams at the Green Bay and Central Wisconsin campuses and collaborate on the development of quality improvement initiatives.
• Conduct or coordinate training for course participants (i.e., students).
• Coordinate recruitment and training of course faculty facilitators.
• Collect, analyze, and disseminate course data, such as grades and attendance to course directors and other key stakeholders.
• Develop and maintain database(s) to track, schedule, and record activities related to the institution, program, and learners.
• Participate on appropriate committees relevant to the course.
• Ensure compliance with regulatory and institutional policies.
• Troubleshoot problems and advocate for medical students as needed.
• Collaborate with Course Directors to achieve course and institutional goals.

Knowledge - Skills - Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 3 years

Preferred Education: Bachelor's Degree in relevant field

Preferred Experience: Program Coordination, Teaching or Educational Management, Instructional Design

Field: Program Coordination or Management, Education, Higher Education, Medical Education

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Benefits

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.