Education Policy & Programs Administrative Specialist

Florida Gulf Coast University; North Lake Village (FL); On-site; USD 28,000 - 36,000; Part time

Job summary

Florida Gulf Coast University is seeking an Administrative Specialist II to support the Education Law Association as hosted by the College of Education. The role coordinates research projects, communications, events, and budget processes, while ensuring quality customer service across administrative functions.

Responsibilities include calendars, inquiries, records management, HR support, travel logistics, and publishing workflows.

Qualifications

• High school diploma required with six years of related full-time experience.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook) and accounting software.
• Bachelor's degree in education, public policy, business, communications or related field preferred.

Responsibilities

• Serve as primary liaison for communications; draft newsletters and policy updates.
• Provide advanced administrative support including calendar management and inquiries resolution.
• Maintain records, electronic files and procedural documentation.
• Support HR functions: onboarding, leave tracking, payroll certification, timesheet auditing.
• Coordinate travel for staff, faculty and guests.
• Prepare memos, newsletters and reports; handle publishing workflows.

Skills

MS Office

Accounting software

Communication skills

Organizational skills

Customer service

Flexible schedule

Education

High school diploma

Bachelor's degree (preferred)

Tools

QuickBooks

Ellucian Banner

Workday

Cognos

Gulfline

Canva

Adobe

Job description

Florida Gulf Coast University is seeking an Administrative Specialist II to support the Education Law Association as hosted by the College of Education. The role coordinates research projects, communications, events, and budget processes, while ensuring quality customer service across administrative functions.

Responsibilities include calendars, inquiries, records management, HR support, travel logistics, and publishing workflows.