Education Operations Coordinator (Year-Round)

Interlochen Center for the Arts; Interlochen (MI); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Vacation, Sick, Holiday time off

Life insurance

403(b) plan

Job summary

Interlochen Center for the Arts is seeking an Education Operations Coordinator (Year‑Round) in Interlochen, MI. You will support daily operations of the Education department for both Interlochen Arts Academy and Camp, handling communications, scheduling, registrar support, and cross‑department coordination.

The role calls for strong organizational skills, 1+ year of experience, a bachelor’s degree preferred, and familiarity with Google Workspace, Salesforce, Canvas or other LMS tools.

Qualifications

• Bachelor’s degree preferred.
• Experience with Google Workspace, Salesforce, Canvas, and LMS tools preferred.
• Familiarity with Mac products preferred.
• Strong technical aptitude and attention to detail required.
• Ability to manage multiple projects concurrently and adapt to changing needs.
• Comfort working with diverse departments and teams.

Responsibilities

• Provides general administrative support for the Education department and key personnel.
• Supports calendar, communications, and clerical tasks for leadership.
• Coordinates with departments for scheduling, rosters, and program logistics.
• Prepares contracts and liaises with partners and guest artists.
• Maintains student rosters and data across LMS and registrar systems.
• Supports data collection and reporting for Education operations.

Skills

Attention to detail

Multitasking

Cross-department collaboration

Fast-paced environment

Communication skills

Problem solving

Education

Bachelor’s degree preferred

Tools

Google Workspace

Salesforce

Canvas

Airtable

Trello

Attendance

Mac familiarity

Job description

Education Operations Coordinator (Year-Round)

• LinkedIn
• Twitter
• Facebook
• Google
• Email

• Job Tracking ID :85509-370013
• Job Location :Interlochen, MI
• Job Level :Entry Level (less than 2 years)
• Level of Education :
• Job Type :Full-Time/Regular
• Date Updated :08/24/2026
• Years of Experience :1+ Years
• Starting Date :Invalid Date
• Division :Administration,Business Office
• Salary : $40,000 USD Annually - $45,000 USD Annually

The Education Operations Coordinator plays a pivotal role in supporting the daily operations of the Education department for both Interlochen Arts Academy and Interlochen Arts Camp. This position primarily assists with day-to-day administration and projects related to education operations, including communications, scheduling, registrar support, coordination of events and initiatives, and liaising with various other departments to ensure smooth communication and workflow.

Essential Duties & Responsibilities

• Provides general administrative support for the Education department and its programs, including support for the Vice Provost, Associate Vice Provost, Associate Director of Communications, Registrar, and other key Education personnel
• Supports the Vice Provost with calendar and communications management, clerical tasks, general office support, and administrative meeting support
• Coordinates with Interlochen Presents on Community Meeting logistics and prepares contracts for educational guest artists
• Assists with the management of the Student Representative Board and coordinates summer storage for Academy students
• Builds and maintains Camp and Academy master schedules, working across departments to assign classroom spaces, instructors, classes, lessons, and other program activities
• Compiles and maintains class and program rosters and ensures the accuracy of student, camper, and faculty schedules
• Creates and distributes individual student and camper schedules, including private lesson scheduling
• Works with division directors, faculty, and students to manage adds, drops, roster adjustments, and scheduling questions
• Assists with the collection of Academy term and midterm grades and Camp end-of-session student feedback reports
• Supports Registrar projects including transcript auditing, student record tracking, Camp program feedback tracking, graduation and senior honors audits, and other student data needs
• Collects and maintains student data in support of Interlochen’s partnership with Indiana University
• Supports Education Operations and Technology projects through data entry, research report preparation and proofing, database cleanup, and contact list preparation
• Provides Learning Management System (LMS) support and assists with the creation of reports and dashboards for faculty and staff
• Assists the Executive Assistant to the Provost with the planning and execution of major institutional events, including Opening Weekend, registration, Family Weekend, graduation, and other events as needed
• Supports Education communications through email and inbox management and assists with the Family Info Webinar Series
• Serves on the Yearbook Committee and supports related projects
• Assists with auxiliary program functions, operational projects, and cross-departmental initiatives as needed
• Prioritizes responsibilities in alignment with organizational objectives and changing departmental needs
• Performs other duties and projects as assigned

Experience and Skills

• Bachelor’s degree preferred
• Experience with Google Workspace, including Gmail, Google Docs/Drive, and Google Calendar, preferred
• Experience with Salesforce preferred
• Experience with Canvas, Airtable, Trello, Attendance, and/or other Learning Management Systems (LMS) preferred
• Familiarity and experience with Mac products preferred
• Strong technical aptitude required
• Superior attention to detail required
• Ability to work effectively in a fast-paced environment with frequent interruptions and ad hoc requests
• Ability to manage multiple projects concurrently and shift priorities and focus as needed
• Ability to work effectively with a wide variety of individuals and departments

Application Materials Required

• Resume
• Cover Letter

Job Benefits

• Health, dental, and vision insurance
• Vacation, Sick, Holiday and generous winter holiday time off
• Life insurance
• Voluntary life insurance
• Short and long-term disability
• Employee development & tuition reimbursement programs
• 403(b) plan, managed by TIAA
• Free or discounted employee tickets to Interlochen performances and events *some exceptions apply
• Early event ticket purchase before general public sales begin
• Free Stone Cafeteria meal on shift
• Dennison Recreation Center accessibility (includes spouses)
• Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)
• Employee Referral Program (cash payments)
• Tuition discounts for employee’s children at Academy, Camp and Interlochen Online
• Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).

Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee Will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care .

Core Values

• Just An Idea reflects Interlochen's commitment to innovation, honoring its legacy of groundbreaking ideas whilecontinuing to pioneer new advancements in the arts and education.
• Drawn Here emphasizes the passion that unites Interlochen's diverse community, bringing together students, staff,alumni, and supporters in a shared mission to elevate and inspire through the arts.
• The Artist's Journey highlights the nurturing environment Interlochen provides, supporting artists from potentialto mastery through creativity, discipline, and a dedication to growth.
• Solo e Tutti captures the balance of individuality and collaboration, celebrating both personal artistic developmentand the power of working together to create meaningful, impactful work.

These Core Values guide everything we do at Interlochen, fostering a workplace that seamlessly marries tradition with innovation; artwith nature; and collaboration with personal achievement. Joining our community means making a lasting impact while embracing the uniquecreative spirit that defines our culture.

Interlochen Center for the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, nationality, gender, gender identity or expression, sexual orientation, religion (religious creed), age, disability status, genetics, pregnancy, protected veteran status, or any other characteristic protected by federal, state or local laws. EEOC Voluntary Self-Identification of Protected Veteran Status. Voluntary Self-Identification of Disability.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

You have already applied to this job. Update Information Anyway