Associate Performance Librarian (Year-Round)

Interlochen Center for the Arts; Interlochen (MI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Vacation and holidays

Life insurance

Tuition reimbursement

403(b) plan

Job summary

Interlochen Center for the Arts is seeking an Associate Performance Librarian to support the Frederick Fennell Music Library. You will prepare, organize, and manage performance materials for Interlochen’s ensembles, ensuring timely access to scores for rehearsals and performances.

This full-time, 12-month role involves collaboration with conductors, faculty, and staff, and requires strong library procedures, music preparation, and independent work with a commitment to service and stewardship of

Qualifications

• Bachelor’s degree in Music is required; master’s degree preferred.
• 3+ years in ensemble or performance library roles.
• Knowledge of orchestral literature, terms, and notation.
• Understanding of copyright laws and licensing practices.
• Proficiency with music notation software and library systems.

Responsibilities

• Acquire and prepare parts and scores for ensembles.
• Read/write music in various clefs and transpositions.
• Edit scores by hand and digitally using software.
• Coordinate with faculty and staff on program needs.
• Train and supervise student assistants and interns.

Skills

Reading music

Orchestral repertoire

Communication skills

Team collaboration

Inclusion & diversity

Education

Bachelor's degree in Music

Master's degree preferred

Tools

Sibelius

Dorico

Adobe Acrobat

Photoshop

Koha

Google Workspace

Mac OS

Job description

Associate Performance Librarian (Year-Round)

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• Job Tracking ID :85509-369634
• Job Location :Interlochen, MI
• Job Level :Mid Career
• Level of Education :BA/BS
• Job Type :Full-Time/Regular
• Date Updated :07/28/2026
• Years of Experience :3+ Years
• Starting Date :Invalid Date
• Division :Music,Administration
• Salary : $45000 USD

The Associate Performance Librarian supports the operations of the Frederick Fennell Music Library by preparing, organizing, and managing performance materials for Interlochen Arts Camp and Interlochen Arts Academy ensembles. Working under the supervision of the Principal Performance Librarian and the Director of Libraries, this position ensures conductors, faculty, and students have timely access to scores and parts for rehearsals and performances while maintaining the performance library's extensive collection of orchestral, wind ensemble, choral, jazz, chamber, and other ensemble materials.

The Associate Performance Librarian collaborates closely with conductors, musicians, faculty, and administrative staff to support the artistic and operational needs of Interlochen's performance programs. This full-time, permanent, 12-month position requires a strong understanding of ensemble library procedures, music preparation, and performance materials management, as well as the ability to work independently while contributing to the broader mission of the Fennell Music Library through exceptional service, collaboration, and stewardship of its collections.

Essential Duties & Responsibilities

• Acquire and prepare parts and scores for Academy and Camp ensembles, including orchestra, band, jazz, and choir
• Ability to read/write music in different clefs and transpositions, transcribe parts, and copy orchestra parts legibly and quickly using hand manuscript and computer notation software
• Ability to correct/edit scores by hand, as well as digitally using Adobe Acrobat and Photoshop
• Knowledge of current score editions and reference sources, enabling performance from materials meeting the highest scholarly standards
• Experience with and knowledge of orchestral/band/choral/jazz repertoire and sources
• Develop and maintain productive relationships with faculty
• Coordinate with faculty from various arts divisions on programmatic needs for the Academy and Camp
• Provide sets from the library collection as requested, checking for completeness and state of repair
• Create hard copy sets from digital acquisitions
• Process rental acquisitions: maintain rental documentation records, return rental sets by publisher deadlines in the requested condition, and maintain shipping/tracking records
• Respond to the general Music Library phone line, responding to inquiries or directing to the appropriate staff member
• Photocopier maintenance: ensure copier supplies are in stock, place service requests when needed
• Maintain archival records, including performance/repertoire history lists and physical program archive
• Assist with the training and supervision of student assistants and summer interns
• Participate in school-wide committee/volunteer work as appropriate
• Seek the best use of materials, equipment and staff to maximize efficiency and effectiveness
• Comply with ICA policies/procedures and acts as a good steward of ICA finances
• Respect the culture, diversity and rights of all students, their families and the community
• Prioritize duties in a manner consistent with organizational objectives and growth
• Perform other duties as assigned

Experience and Skills

• Bachelor's degree in Music required; master's degree in Music preferred
• Three to five years of progressively responsible experience in an ensemble or performance library preferred
• Thorough knowledge of orchestral literature, foreign musical terms, musical notation, performance markings, including bowings, and contemporary notation
• Knowledge of current copyright laws, licensing standards, and best practices related to performance materials
• Understanding of current and emerging trends and best practices in performance librarianship
• Proficiency with Google Workspace, music notation software (Sibelius and/or Dorico), Adobe Creative Cloud (including Acrobat and Photoshop), Koha, and Mac OS
• Ability to work effectively with highly creative students from diverse educational backgrounds and varying levels of readiness
• Openness to incorporating the arts as a mode of instruction and/or assessment
• Strong collaborative skills and the ability to work effectively with faculty, conductors, musicians, colleagues, and administrative staff
• Excellent verbal and written communication skills
• Ability to follow and execute detailed verbal and written instructions
• Ability to build and maintain positive relationships with internal and external stakeholders
• Demonstrated commitment to fostering an inclusive, respectful environment that values cultural, ethnic, spiritual, linguistic, and personal diversity

Application Materials Required

• Resume
• Cover Letter

Job Benefits

• Health, dental, and vision insurance
• Vacation, Sick, Holiday and generous winter holiday time off
• Life insurance
• Voluntary life insurance
• Short and long-term disability
• Employee development & tuition reimbursement programs
• 403(b) plan, managed by TIAA
• Free or discounted employee tickets to Interlochen performances and events *some exceptions apply
• Early event ticket purchase before general public sales begin
• Free Stone Cafeteria meal on shift
• Dennison Recreation Center accessibility (includes spouses)
• Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus)
• Employee Referral Program (cash payments)
• Tuition discounts for employee’s children at Academy, Camp and Interlochen Online
• Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave).

Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care .

Core Values

• Just An Idea reflects Interlochen's commitment to innovation, honoring its legacy of groundbreaking ideas whilecontinuing to pioneer new advancements in the arts and education.
• Drawn Here emphasizes the passion that unites Interlochen's diverse community, bringing together students, staff,alumni, and supporters in a shared mission to elevate and inspire through the arts.
• The Artist's Journey highlights the nurturing environment Interlochen provides, supporting artists from potentialto mastery through creativity, discipline, and a dedication to growth.
• Solo e Tutti captures the balance of individuality and collaboration, celebrating both personal artistic developmentand the power of working together to create meaningful, impactful work.

These Core Values guide everything we do at Interlochen, fostering a workplace that seamlessly marries tradition with innovation; artwith nature; and collaboration with personal achievement. Joining our community means making a lasting impact while embracing the uniquecreative spirit that defines our culture.

Interlochen Center for the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, national origin or ancestry, gender, gender identity or expression, sexual orientation, religion (religious creed), age, disability status, genetics, pregnancy, protected veteran status, or any other characteristic protected by federal, state or local laws. EEOC Voluntary Self-Identification of Protected Veteran Status Voluntary Self-Identification of Disability Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.