Education Operations Coordinator

Lincoln Center; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

Lincoln Center Education (LCE) seeks an Education Operations Coordinator to join our New York team. You will provide essential administrative support for multiple program areas, manage scheduling requests, and assist with partnerships involving NYC Public Schools.

The role emphasizes organization, data accuracy, and professional communication. You will also handle workshop materials, event logistics, and basic tech setup to keep programs running smoothly.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Experience with databases and maintaining data accuracy.
• Familiarity with budgeting parameters and expense tracking.
• Strong written and verbal communication skills.
• Ability to multitask across several projects and platforms.
• Proactive and creative problem-solving approach.
• Flexibility to work occasional evenings and weekends.

Responsibilities

• Provide day-to-day administrative support across departments, including filing, scheduling, and correspondence with internal teams and external partners.
• Gather scheduling requests for Education Operations Team and track them.
• Support work with NYC Public Schools and other school partners, including background check system monitoring.
• Record meeting notes and distribute to the team; manage departmental email accounts.
• Oversee materials and supply management, inventory, and event prep.

Skills

Organizational skills

Communication

Multitasking

Tools

MS Office 365

Monday.com

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Education Operations Coordinator

Full Time Coordinator New York, NY, US

3 days ago Requisition ID: 1839

Salary Range: $55,000.00 To $60,000.00 Annually

Position Education Operations Coordinator

Department

Lincoln Center Education (LCE)

Role Overview

Reporting to the Associate Director, Education Operations, the Education Operations Coordinator is the connective tissue of the Lincoln Center Education (LCE) team: a reliable, resourceful, and people-centered presence that keeps multiple program teams running smoothly behind the scenes. Supporting multiple aspects of day-to-day administrative operations, this role is ideal for someone who finds genuine satisfaction in making other people's work easier, takes pride in the details, and brings warmth and professionalism to every interaction. The ideal candidate thrives in a dynamic, mission-driven environment and understands that great administrative support is ultimately about people.

What You'll Get to Do Here:

Administrative Support:

• Support day-to-day administrative needs across the departmentsuch astracking general admin expenses, supportingthe overall management of digital file systems,trackingsurvey and participantdata record keeping, and handling correspondence with internal teams and external partners.
• Support the gathering of LCE Programs’ scheduling requestsfor theEducationOperations Team
• Provide general administrative support for our work with the New York City Public Schools, and other potential school partners, including monitoring and updating the NYCPS’ PETS background check system as needed
• Take, file and distribute notes at full-team weekly meeting and other significant meetings needing record keeping
• Manage departmental external email accounts and mailing lists for LCE
• Other administrative support as assigned

Workshop & Event Material & Supply Management

• Manage allarts materials and supply needs across the team such as storing, inventorying, purchasing, and organizing; serving as the central coordinator to make sure all programs are always stocked and ready; including LCE’s inventory of iPads, MacBooks and other digital tools which support our work
• Provide material preparation support for departmental events, including photocopying and collating handouts, designing and printing nametags, assembling packets, and coordinating supply orders, ensuring all materials are accurate, on-brand, and ready in advance of each event
• Support logistics and execution for onsite and offsite meetings and program events, including catering, handling registration lists, and general setup.
• Provide basic technical support at team meetings and workshops, as well as selected events by coordinating AV setup and troubleshooting any related issues; supporting virtual participants via Zoom or similar platforms, and ensuring all technology is tested and ready before attendees arrive
• Additional workshop support duties as assigned.

You’ll Be a Fit If You Bring:

• Strong organizational skills and exceptional attention to detail
• Experience working with databases and maintaining data accuracy
• Familiarity with budgeting parameters and expense tracking
• Strong written and verbal communication skills
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• Ability to multitask across several projects and platforms simultaneously
• A proactive, creative approach to problem-solving
• Flexibility to shift priorities quickly and work occasional evenings and weekends
• Proficiency in MS Office 365 (Word, Excel, PowerPoint), Project management platforms, eg. Monday.com
• A genuine passion for arts education and community impact
• This position is primarily based onsite at Lincoln Center in New York City.
• Standard work hours are Monday through Friday during regular business hours.
• Occasional early mornings, evenings, and weekends may be required to support programs, workshops, performances, meetings, and special events.
• Some schedule flexibility is required based on departmental programming needs and school partner activities.

Physical Requirements

• Ability to lift, carry, and transport program supplies, art materials, technology equipment, and event materials weighing up to 25 pounds.
• Ability to set up and break down meeting rooms, workshops, and event spaces, including arranging tables, chairs, signage, and materials.
• Ability to remain stationary for extended periods while working on administrative tasks and operating a computer.

What is Lincoln Center for the Performing Arts?

Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We invite you to consider joining our talented, multi-faceted team.

We are:

• 1. The manager of the 16-acre Lincoln Center campus
• -We are one of eleven amazing resident arts organizations
• 2. A leading Arts Presenter.
• -We curate numerous programs and performances, showcasing music, dance, and more
• 3. An Education Hub.
• -We have reached 20 million students, educators, principals, and community members

Who are our people?

LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - "The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center."

We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.

It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values inclusion, respect and integrity, customer focus, and innovation.

If you require reasonable accommodation in locating open positions, completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Abigail Worsnip at [phone].