Education Development Coordinator

Northwestern University; Chicago (IL); On-site; USD 51,350 - 62,592; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Flexible work arrangements

Job summary

Northwestern University is seeking a Project Coordinator to support the Department of Education and Development. The role involves managing content development, logistics for events, budget reconciliations, and marketing communications. Successful candidates will need strong organizational and communication skills. This is an onsite position in Chicago that requires occasional evening and weekend work.

Competitive benefits include health, dental, and tuition support. For details, visit Northwestern's benefits page.

Qualifications

• 1 year of program/project administration experience or relevant experience.
• Relevant experience in educational programming, event planning, or marketing communications.

Responsibilities

• Support the Department of Education and Development for various programs.
• Manage logistics for events and ensure timely completion.
• Participate in budget preparation and maintain associated analysis.

Skills

Project management

Communication skills

Organization skills

Interpersonal skills

Education

Bachelor's degree or equivalent experience

Job description

Department: MED-Cancer Center

Salary/Grade: EXS/5

Target hiring range for this position will be between $51,350-$62,592. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary

The Project Coordinator supports the Department of Education and Development on a variety of programs related to education, research, and outreach for the Lurie Cancer Center. This position will assist in content development, website and email management, timeline management, logistics management, marketing and communications, and budget creation and reconciliation. Occasional evening and weekend work is required. Must be able to lift 25 lbs. This position involves in-person meetings and events and cannot be 100% remote.

• Administration
• Communications
• Evaluation
• Events
• Faculty Support
• IT Services
• Outreach
• Program Development

Please note: This position requires flexibility to work on evenings and weekends in support of large-scale events. This is an onsite position. Must be able to lift 25 lbs. This role requires work on campus.

Specific Responsibilities

Administration

• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Budgets & Financial

• Participates in budget preparation.
• Maintains budget & associated analysis & reports.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Communication, Outreach & Recruitment
  • Develops coordinated, consistent marketing and brand messages.
  • Creates-of-the-art website.
    • Collaborates with web developer and communications managers to maintain state-of-the-art website.
  • Incorporates social media and networking into program/project aspects as appropriate.
  • Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
  • Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
    • Creates and nurtures relationships with internal stakeholders (e.g., faculty, staff, employees,) to develop a cadre of enthusiastic internal ambassadors engaged via active participation in the success of program/project.
  • Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relations within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
• Manages communications with speakers, attendees, exhibitors, and sponsors.

Faculty Support

• Arranges colloquium & seminar coordination, & faculty travel planning.
• Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.

Program Development

• Manages logistics for program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs/projects to increase efficiencies to support growth.
• Manages speaker selection, communication, and topic development.
• Leads program/project updates and improvements.

Miscellaneous

• Performs other duties as assigned.

Minimum Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year(s) program/project administration or other relevant experience.

Minimum Competencies

• Relevant experience in educational programming, event planning, public relations, or marketing communications.
• Strong interpersonal and organizational skills required.
• Exceptional communication skills required for interaction with various internal and external stakeholders.

Preferred Qualifications

• Experience working on educational programming, event planning, public relations, or marketing communications is highly desired.

Preferred Competencies

• Demonstrated experience in professional writing, exceptional grammar and proofreading skills.

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre‑tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work‑Life and Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.