Education Administrative Assistant

Porter & Chester Instit; Hamden (CT); On-site; USD 29,000 - 32,000; Full time

Job summary

Porter and Chester Institute in Hamden, CT is seeking an Education Administrative Assistant to keep the campus running smoothly. You will greet students and visitors, provide administrative support to the Campus Director of Operations and Education, and assist Admissions, Educational Funding, and other staff as needed.

The role requires a high school diploma or GED, 3–4 years admin experience, proficiency with Microsoft Office, and strong communication and organizational skills.

Qualifications

• High school diploma or GED; 3–4 years administrative/office experience.
• Proficiency with Word, Excel, PowerPoint and internet apps.
• Strong verbal and written communication; confidentiality.

Responsibilities

• Serve as welcoming front-office resource and support campus personnel.
• Welcome students, families, and visitors, ensuring sign-in procedures.
• Answer calls on a multi-line system with professional service.
• Follow campus protocols and procedures; prepare routine correspondence.
• Receive and distribute mail and packages; maintain mailing supplies.
• Enter and receive orders; assist with program and front-office supplies.
• Maintain electronic student files and related documentation.
• Distribute student electronics with proper records.
• Run weekly attendance reports and notify relevant staff of absences.
• Support attendance outreach and withdrawal processes.
• Process education verifications with confidentiality.
• Prepare reports, data entry, and records organization.
• Assist with campus projects, orientation, and graduation preparation.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Customer service

Communication

Time management

Education

High school diploma or GED

Associate degree or equivalent experience

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Education Administrative Assistant

Full time Hamden, CT, US

Salary Range: $21.00 To $23.00 Hourly

Education Administrative Assistant

Are you organized, detail-oriented, and committed to providing excellent service?

Do you enjoy keeping things running smoothly, supporting a team, and creating a welcoming experience for students, families, and visitors?

This is your opportunity to use your administrative, office management, or customer service experience to support the day-to-day operations of a career-focused education campus while making a meaningful impact on the student experience.

We’re looking for a professional who can balance competing priorities, communicate effectively, maintain confidentiality, and provide friendly, efficient support to students, prospective students, families, and campus staff.

What You’ll Be Doing

As an Education Administrative Assistant, you will serve as a welcoming front-office resource for the campus while providing administrative support to the Campus Director of Operations and Education (CDOE), Admissions, Educational Funding, and other campus personnel as needed.

Key Responsibilities:

• Provide professional, friendly, and courteous administrative support to the CDOE and campus personnel.
• Welcome prospective students, students, families, visitors, and other guests, ensuring visitors follow campus sign-in and identification procedures.
• Answer and direct calls using a multi-line telephone system and provide professional customer service.
• Follow established campus protocols, processes, and procedures.
• Prepare routine written correspondence and responses.
• Receive deliveries, post and distribute mail, and manage incoming and outgoing packages.
• Maintain postage supplies and coordinate routine mailing needs.
• Enter and receive orders and assist with ordering program, student, and front-office supplies.
• Maintain accurate electronic student files and scan/upload related documentation.
• Distribute student electronics and maintain appropriate documentation of equipment distribution.
• Run weekly attendance reports and notify the CDOE and program coordinator when students approach established absence thresholds.
• Follow up on attendance reports to support timely student outreach and withdrawal processes.
• Process authorized requests for student information and data, including education verifications from third parties, while maintaining confidentiality.
• Prepare reports, complete spreadsheet data entry, type documents, and organize information and records.
• Maintain required agency reports and other administrative documentation.
• Assist with campus projects and special assignments.
• Support orientation and graduation preparation, including diplomas, certificates, and related correspondence.

Required:

• High school diploma or GED.
• 3–4 years of related administrative, office management, or reception experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, internet applications, and other common office technology.
• Strong verbal and written communication skills.
• Professional telephone manner and customer service skills.
• Strong organizational, planning, prioritization, and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality of student information and records.
• Flexible and adaptable approach to changing priorities.
• Professional conduct, and integrity.

Preferred:

• Business school education, Associate degree, or equivalent experience.

Why Work With Us?

In this position, you are more than an administrative support professional — you are an important part of the campus experience. Your organization, attention to detail, and customer service help create a welcoming environment and ensure that students, families, visitors, and campus teams receive the support they need.

About our company:

Porter and Chester Institute, a trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 9 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.

Our support staff, including Admissions, Financial Aid and other administrative professionals, to our qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.