Education Abroad Assistant

The Pennsylvania State University; University Park (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Penn State is seeking a detail-oriented administrative assistant for the Education Abroad office at University Park. The role supports general office tasks, assists with course equivalency requests, and maintains course data while coordinating projects with supervision.

The position emphasizes strong communication, organizational skills, and proficiency with Excel and Office 365, with remote collaboration via Teams/Zoom as needed. In-office role at Innovation Park, State College, PA.

Qualifications

• Strong written and verbal communication required.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office 365, especially Excel.
• Comfort using Teams or Zoom for digital communication.
• Ability to work independently and solve problems.

Responsibilities

• Perform administrative tasks and general office duties (scanning, filing).
• Assist with course equivalency requests and maintain historical course lists.
• Organize and maintain data in spreadsheets.
• Complete additional projects as assigned by supervisor.

Skills

Strong written and oral communication

Robust organizational skills

Attention to detail

Independent problem solving

Tools

Excel

Microsoft Office 365

Teams

Zoom

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Education Abroad office located within Penn State Global at University Park is the primary administrative office facilitating education abroad opportunities at all Penn State campuses. Education Abroad professionals manage semester and yearlong, summer, faculty-led, embedded, and internship programs inclusive of recruitment, advising, record keeping in addition to a wide array of financial and administrative duties.

Job Duties

Primary responsibilities may include: Conduct administrative tasks and general office duties like document scanning and filing. Assist with course equivalency requests and maintain the historical course list. Organize and maintain data in spreadsheets. Complete additional projects assigned by their supervisor.

Requirements and Qualifications

A successful applicant will possess: Strong written and oral communication skills. Robust organizational skills and attention to detail. Proficiency with Microsoft Office 365, particularly Excel. Comfort with using digital modes of communication like Teams or Zoom. Ability to work and solve problems independently.

This is an in-office position based at Innovation Park in State College, PA.

Background Checks / Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

There's a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom - it's the positive impact made on communities across the world. Our ideals stem from our origins as Pennsylvania's sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters - more than half a million strong - driven by that same spirit to serve our local and global communities. At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement. Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community. We Are Penn State. One Community. Impacting Many.