Education Abroad Assistant

Penn State University; University Park (IL); On-site; USD 25,000 - 30,000; Part time

Job summary

Penn State University Education Abroad at University Park seeks a part-time Administrative Assistant to support the Education Abroad Academic Services team. The position involves handling document scanning, course equivalency requests, data organization in spreadsheets, and supporting ongoing projects.

This in-office role requires strong communication, meticulous organization, Excel proficiency, and comfort with digital collaboration tools like Teams and Zoom.

Qualifications

• Strong written and oral communication skills
• Robust organizational skills and attention to detail
• Proficiency with Microsoft Office 365, particularly Excel
• Comfort with using digital modes of communication like Teams or Zoom
• Ability to work and solve problems independently

Responsibilities

• Conduct administrative tasks and general office duties like document scanning and filing
• Assist with course equivalency requests and maintain the historical course list
• Organize and maintain data in spreadsheets
• Complete additional projects assigned by their supervisor

Skills

Communication

Organization

Excel proficiency

Teams/Zoom usage

Independent work

Tools

Microsoft Office 365

Excel

Teams

Zoom

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Education Abroad office located within Penn State Global at University Park is the primary administrative office facilitating education abroad opportunities at all Penn State campuses. Education Abroad professionals manage semester and yearlong, summer, faculty-led, embedded, and internship programs inclusive of recruitment, advising, record keeping in addition to a wide array of financial and administrative duties.

The Education Abroad office is seeking a part-time employee to begin working in our office as soon as possible. The individual for this role will assist our Education Abroad Academic Services team.

Job Duties

• Conduct administrative tasks and general office duties like document scanning and filing.
• Assist with course equivalency requests and maintain the historical course list
• Organize and maintain data in spreadsheets.
• Complete additional projects assigned by their supervisor.

Requirements and Qualifications

A successful applicant will possess:

• Strong written and oral communication skills
• Robust organizational skills and attention to detail
• Proficiency with Microsoft Office 365, particularly Excel
• Comfort with using digital modes of communication like Teams or Zoom
• Ability to work and solve problems independently

This is an in-office position based at Innovation Park in State College, PA

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.