Editorial & Program Manager

National Kidney Foundation, Inc.; Northern (KY); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Work/life integration

Health insurance plans

Life insurance & 403(b)

Flexible spending accounts

Commuter benefits

Employee Assistance Program

Referral program

Job summary

National Kidney Foundation is seeking an Editorial & Program Manager to oversee day-to-day operations for the American Journal of Kidney Diseases (AJKD). The role supports editorial decisions, coordinates communications with authors and editors, and manages initiatives like the AJKD Blog, NephMadness, and the Editorial Internship Program.

You will handle manuscript processing, content development coordination, procurement tasks, and reporting for usage statistics and promotion strategies, while

Qualifications

• Bachelor's degree with 3-5 years of related experience or equivalent combination of education and experience; STM publishing preferred.
• Familiarity with peer-review systems (Editorial Manager preferred).
• Understanding of scholarly publishing ethics and AMA style.
• Strong ability to manage complex projects and meet deadlines.

Responsibilities

• Serve as staff lead for weekly editorial meetings, prepare agendas, host Zoom meetings, coordinate with 15+ editors for timely decisions.
• Coordinate revised manuscript submissions, ensure policy compliance, and track progress to meet content pipeline goals.
• Maintain pipeline for Accompanying Editorials, forecast needs, identify authors, and support formatting and policy questions.
• Draft detailed decision letters for revised manuscripts and accepted manuscripts in collaboration with editors.

Skills

Project management

Problem solving

Education

Bachelor's degree

Tools

Editorial Manager

Microsoft Office

Box Drive

Google Drive

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Editorial & Program Manager

Full Time Manager Remote, Remote, Remote, US

WHO WE ARE

Fueled by passion and urgency, the National Kidney Foundation is a lifeline for all people affected by kidney disease. As pioneers of scientific research and innovation, NKF focuses on the whole patient through the lens of kidney health. Relentless in our work, we enhance lives through action, education, and accelerating change.

WHAT YOU'LL DO

The Editorial & Program Manager plays a critical role in the daily operations of the American Journal of Kidney Diseases(AJKD), a leading peer-reviewed journal in nephrology. This position supports the editorial decision-making process, facilitates communications with authors and editors, and manages several key initiatives including the AJKD Blog, NephMadness, and the Editorial Internship Program. The role also involves manuscript processing, content development coordination, and procurement responsibilities essential to the journal’s success.

• Serve as staff lead for weekly editorial meetings. Prepare agendas, host Zoom meetings, process editorial decisions, assign specialty reviewers, and coordinate with 15+ editors to ensure timely decisions and follow-ups.
• Coordinate revised manuscript submissions: communicate with authors, ensure compliance with journal policies and formatting, assign to editors and reviewers, and track progress to meet content pipeline goals.
• Maintain pipeline for Accompanying Editorials: forecast needs, identify authors, extend invitations, send reminders, and support authors with formatting and policy questions.
• Work with the Associate Managing Editor to draft detailed decision letters for revised manuscript invitations and accepted manuscripts that synthesize editor's comments, peer reviewer feedback, and journal policy/style requirements, communicating directly with editors and authors as necessary.
• Oversee the AJKD Blog, monitoring and reporting usage statistics and promotion strategies.
• Serve as staff lead for the annual NephMadness educational initiative: supporting the NephMadness Executive Team, region experts and writers, commentary writers, the visual abstract team, the Blue Ribbon Panel, and AJKD editors, overseeing the creation of content and resources for the blog, social media, podcasts, and TourneyTopia, and coordinating the accompanying CME program.
• Manage the Editorial Internship Program, including recruitment, onboarding, scheduling, mentoring, and program content.
• Plan and schedule biannual calls for Core Curriculum planning: update citation and download metrics, provide status update for confirmed invitations, organize voting for new topics.
• Collaborate with NKF’s Marketing and Communications team to promote journal content through weekly newsletters.
• Order promotional items, service subscriptions, and reproduction permissions for the journal.
• Support special projects as requested by the Managing Editor, such as supplements, visual abstract edits, or vacation coverage.
• Perform additional duties as assigned.

WHAT YOU'LL POSSESS

• Bachelor's degree with 3-5 years of related experience or equivalent combination of education and experience; prior experience in STM publishing preferred.
• Familiarity with peer-review systems (Editorial Manager preferred)
• Understanding of AMA style and scholarly publishing ethics
• Strong project management and problem-solving skills
• High proficiency in Microsoft Office Suite, Box Drive, and Google Drive
• Ability to work independently and manage complex workflows with accuracy and discretion
• Comfort with remote work and digital collaboration tools

WHAT WE OFFER

• Work/life Integration: Enjoy plenty of vacation time, sick leave, and holidays so you can recharge, regroup or reflect- and come back ready to tackle anything.
• Support for Your Health: We've got your back with top-notch medical, dental, and vision insurance plans for you and your loved ones.
• Peace of Mind: Rest easy knowing you're covered with life insurance and a 403(b) plan with matching company contributions to secure your future.
• Creative savings: Take advantage of flexible spending accounts to save on eligible healthcare and dependent care expenses.
• Easy Commuting: Reduce your stress with our commuter benefits program for transit and parking expenses.
• Support When You Need It: Access confidential counseling, support services, and resources through our Employee Assistance Program.
• A Chance to Spread the Word: Share the love and earn rewards by referring awesome folks to join our team.
• A Big Tent: We're all about creating a diverse and inclusive workplace where everyone feels valued, respected, and heard.
• Mission-Fueled Culture: Join a team that's passionate about making a difference and guided by values like integrity, compassion, and innovation.

EQUAL EMPLOYMENT OPPORTUNITY

At the National Kidney Foundation diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to kidney health and kidney disease prevention. It is the policy of NKF to provide equality of employment opportunity regardless of race, creed, color, qualified handicap or disability, national origin, religion, marital status, sexual orientation, age, gender, political affiliation or veteran status, or any other factor or reason prohibited by relevant local, state, and federal fair employment laws.

The Equal Employment Opportunity policy will apply to all employment practices of NKF, including, but not limited to, recruitment, hiring, promotion, training, compensation, benefits, layoffs, transfers, and discipline. Implementation of the Equal Employment Opportunity policy is the shared responsibility of NKF's management.

DISCLAIMER

The above statements describe the general nature and level of work being performed by people assigned to this position. They are not intended to be considered an exhaustive list of all responsibilities, duties, and skills required.