Editorial Operations Coordinator

Smithsonian Enterprises; Washington (District of Columbia); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision insurance

Life insurance

Transit benefits

Annual and sick leave

403b retirement program

Smithsonian membership discounts

Meal discounts

Job summary

Smithsonian Magazine is seeking an Editorial Coordinator to support the editorial team with contracts, invoices and payments, and to assist in researching and writing online and print content.

You will help manage contracts, track expenses, and coordinate with editors, designers, and accounting to ensure timely processing and publication. This role requires organization, attention to detail, and strong communication within a collaborative newsroom.

Qualifications

• Bachelor’s degree from a four-year college or university and 1–3 years of related experience, training; or equivalent combination of education and editing experience at a news gathering organization.
• Understanding of basic journalism practices and ethics
• Excellent general computer and online research skills, Mac experience preferred
• Excellent attention to detail
• Working knowledge of Microsoft Word, Excel, Docusign and other Microsoft and Adobe products
• Prior experience with K4/InDesign / InCopy is helpful
• Knowledge of grammar, spelling, punctuation and how to use library reference material
• Ability to organize information in an established style of presentation so that it is clear and concise
• Ability to interact positively with Smithsonian staff and the public
• Experience and talent working both independently and in a team‑oriented environment
• Ability to be flexible during times of change, shifting priorities, demands and timelines
• Ability to react to project adjustments and alterations promptly and efficiently
• Ability to learn, understand and apply new technologies and tools

Responsibilities

• Research and write online news briefs, digital features, print sidebars, and other short‑form articles, often under tight deadlines.
• Participate in brainstorming sessions for editorial packages, historic anniversaries, and other timely story opportunities.
• Generate original story ideas for all Smithsonian website content verticals.
• Produce and publish articles within the magazine’s content management system.
• Fulfill research requests for editors, including online, library, and photography‑related research.
• Assist with production of magazine content for the tablet app and Apple News+, including gathering editorial feedback for the digital production team.
• Occasionally fact‑check magazine articles.
• Perform other duties and special assignments, as assigned.

Skills

Journalism basics

Attention to detail

Research skills

MS Word

Excel

Docusign

InDesign

InCopy

Teamwork

Flexibility

Education

Bachelor’s degree

Tools

K4

InDesign

InCopy

Job description

Smithsonian Magazine is seeking an Editorial Coordinator to support the editorial team with contracts, invoices and payments, and to assist in researching and writing online and print content.

You will help manage contracts, track expenses, and coordinate with editors, designers, and accounting to ensure timely processing and publication. This role requires organization, attention to detail, and strong communication within a collaborative newsroom.