Editorial Operations Coordinator

Palm Springs Life Magazine; Palm Springs (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

Palm Springs Life in Palm Springs is seeking an organized Editorial Operations Coordinator to join our editorial team and gain hands-on experience across modern magazine publishing. This full-time, in-office role collaborates daily with editors, designers, and colleagues to keep projects moving from planning to publication.

You’ll gain exposure to editorial operations, production, newsletters, and fact-checking while contributing to high-quality journalism and engaging features.

Qualifications

• Bachelor’s degree in journalism, communications, English, publishing, media studies, marketing, or a related field, or equivalent professional experience.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Working knowledge of AP style and strong proofreading skills.
• Experience with internships, student publications, or professional communications is valued; magazine experience a plus.
• Experience with Adobe Creative Cloud, Microsoft Office, Google Workspace, and project management software is a plus.
• Comfortable using emerging AI tools to streamline editorial workflows while maintaining high standards.

Responsibilities

• Coordinate editorial production schedules across print, digital, newsletters, and special projects.
• Track workflow between editorial, design, advertising, marketing, events, and production.
• Coordinate editorial support for special publications and sponsored content.
• Prepare agendas and follow-up notes for weekly meetings.
• Maintain editorial workflow systems and project management tools.
• Follow up on assignments to keep projects on schedule.
• Prepare layouts and proofs for editorial review and track revisions.
• Coordinate sponsored content and client routing through final approval.
• Assist with photography and videography production and scheduling.
• Organize photography assets and other editorial materials.
• Proofread print, digital, newsletters, and sponsored content.
• Fact-check recurring editorial packages like annual rankings and directories.
• Write event recaps, calendar listings, service journalism, and other recurring content.

Skills

Organizational skills

Attention to detail

Deadline management

Written communication

AP style

Proofreading

Adobe Creative Cloud

Microsoft Office

Google Workspace

Project management software

AI tooling

Education

Bachelor’s degree in journalism or related field

Tools

Adobe Creative Cloud

Microsoft Office

Google Workspace

Project management software

Job description

Palm Springs Life is seeking an organized, detail-oriented Editorial Operations Coordinator to join our editorial team. This role is ideal for someone early in their career looking to gain hands‑on experience across every stage of modern magazine publishing.

This is a full‑time, in‑office position based in downtown Palm Springs. Because this role depends on daily collaboration with editors, designers, and colleagues across the company, remote or hybrid arrangements are not available.

Founded in 1958, Palm Springs Life is an independently owned, award‑winning media organization dedicated to chronicling the people, places, architecture, culture, and lifestyle of the Coachella Valley. Every month, our team produces one of the nation’s leading regional lifestyle magazines, along with digital stories, newsletters, videos, special‑interest publications, custom publishing projects, and the official Guide to Greater Palm Springs.

Working alongside the Editor‑in‑Chief and a talented editorial team, you’ll gain exposure to nearly every facet of editorial operations — from editorial planning and project management to newsletters, fact‑checking, sponsored content, photography coordination, and special publications. No two days are alike, and every project offers the opportunity to build new skills while helping produce exceptional journalism.

Key Responsibilities

Editorial Operations

• Coordinate editorial production schedules and deadlines across print, digital, newsletters, and special projects
• Help keep editorial projects moving by tracking workflow between editorial, design, advertising, marketing, events, production, and other departments
• Coordinate editorial support for special publications, sponsored content, company events, and other cross‑department projects
• Prepare agendas, materials, and follow‑up notes for weekly editorial meetings
• Maintain editorial workflow systems and project management tools
• Follow up on assignments and deadlines to help keep projects on schedule

Editorial Production

• Prepare layouts and proofs for editorial review and track revisions
• Coordinate sponsored content and custom publishing projects, communicating with clients, routing proofs, and tracking revisions through final approval
• Assist with photography and videography production and scheduling
• Organize photography assets and other editorial production materials

Editorial Quality & Content

• Proofread print, digital, newsletter, sponsored, and custom publishing content
• Fact‑check recurring editorial packages, including annual rankings, directories, and reference guides
• Write event recaps, calendar listings, service journalism, and other recurring editorial content

Skills & Qualifications

• Bachelor’s degree in journalism, communications, English, publishing, media studies, marketing, or a related field, or equivalent professional experience
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple deadlines in a fast‑paced environment
• Excellent written and verbal communication skills
• Working knowledge of AP style and strong proofreading skills
• Experience through internships, student publications, publishing, media or creative production agencies, project management, or professional communications is highly valued. Editorial experience with a magazine or newspaper is a plus
• Experience with Adobe Creative Cloud, Microsoft Office, Google Workspace, and project management software is a plus
• Comfortable using emerging AI tools to streamline editorial workflows while maintaining high editorial standards and fact‑checking rigor

The Ideal Candidate

You’re eager to learn, willing to ask questions, and excited to build a career in magazine publishing. You enjoy staying organized, communicate clearly, and are someone others can count on to help move projects across the finish line.

You’ll work alongside an experienced editorial team invested in your success. We don’t expect you to know everything on day one — we do expect initiative, attention to detail, and a commitment to doing great work. If that sounds like a good fit, we’d love to hear from you.

Salary range is $24.04 - $26.44 per hour.