Editorial Assistant

Mindlance; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A national recruiting company is seeking an Editorial Operations Support role in New York. This position requires coordinating the acquisition and distribution of educational materials, liaising with publishers, and managing databases. Ideal candidates should have experience in editorial operations, strong communication skills, and proficiency in Microsoft Office. Excellent time management and problem-solving abilities are essential. Interested candidates can reach out to the contact provided in the posting.

Qualifications

• At least six months’ experience in editorial operations support.
• Exceptional focus on accuracy and attention to detail.
• Ability to communicate clearly and effectively.
• Demonstrated critical thinking and problem-solving skills.

Responsibilities

• Coordinate acquisition and distribution of educational reference materials.
• Liaise with publishers to acquire rights to material.
• Manage reference and permission databases.
• Track and report expenses for references and permissions.

Skills

Attention to detail

Communication skills

Critical thinking

Time management

Organization skills

Problem-solving

Self-motivation

Microsoft Office proficiency

Education

College degree in relevant field

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Photoshop

Illustrator

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Job Description

• Coordinating acquisition, archiving and distribution of reference materials that support educational content
• Liaising with publishers to request and acquire rights to reuse/adapt copyrighted material
• Managing reference, image, permission databases
• Tracking and reporting expenses for references, permissions and images
• Providing editorial support (e.g., proofreading, slide synching, template development)
• Communicating appropriately and effectively with other departments to ensure assigned projects remain on deadline
• Utilizing project management portal appropriately to track and update status of assigned tasks
• Completing other responsibilities, as assigned

Required Skills

• At least six months’ professional or college experience in editorial operations support (print/web)
• Exceptional focus on accuracy, attention to detail and consistency of work
• Ability to communicate clearly and effectively, orally and in writing, in a timely manner
• Demonstrated critical thinking and problem-solving skills, and high degree of initiative
• Excellent time management and organizational skills, with the ability to efficiently coordinate and work on multiple tasks simultaneously in a highly deadline-driven environment, while taking into consideration global stakeholders based across multiple time zones
• Ability and desire to meet deadlines and deliver results with minimum supervision by creatively using existing resources in a productive and/or innovative way, to quickly deal with unforeseen issues, and suggesting plausible solutions to ensure that timelines are consistently met
• Ability to work independently, as well as collaboratively with members of Editorial Services, Scientific Direction, Program Management, Production and Studio teams
• Self-motivated, positive attitude and very high energy, with a willingness to accept varied assignments
• Demonstrated understanding of appropriate workplace demeanor and behavior
• Knowledge of Microsoft Office software (Word, PowerPoint, Outlook, Excel)

Desired (not required) Skills

• College degree in visual arts/design, English, journalism, communications and/or biological sciences
• Experience with web-based document sharing sites (such as Box)
• Experience using web-based project management tools
• Experience with print permissions and copyright requirements
• Familiarity with PubMed and other online searchable sites
• Familiarity with medical terminology and/or experience in medical publishing/CME environment
• Familiarity with AMA style
• Experience with Endnote or other referencing software
• Experience in Photoshop and Illustrator

Education/Certifications

College degree in visual arts/design, English, journalism, and/or biological sciences

Additional Information

If you are interested feel free to reach Ajay Kumar on #732-243-0011 or email your resume on ajayk(at)mindlance.com