EDEP Site Facilitator

Focus School Software, LLC; Lake Helen (FL); On-site; USD 24,000 - 29,000; Full time

Job summary

Volusia Pines Elementary seeks a BTB Program Coordinator to manage the Before the Bell program, supervise staff and volunteers, and ensure daily operations align with Volusia County Schools policies.

Responsibilities include organizing activities, maintaining records, communicating with families and school staff, and assisting with budget and procurement to enrich children’s daily experiences.

Qualifications

• High School Diploma or GED required.
• Experience managing organized activities for children (volunteer or paid).
• Current First Aid/CPR certification or will complete during first year.
• STAR training within one year of hire preferred.

Responsibilities

• Manage daily operations of the BTB program site.
• Implement district procedures and policies.
• Supervise site staff and volunteers, including recruitment and training.
• Coordinate with parents, staff and district EDEP to maintain positive relations.
• Assist with budget planning and procurement of supplies.
• Maintain attendance and program records.
• Prepare engaging daily activities aligned with age group.

Skills

Staff supervision

Customer relations

Budget management

Planning & organization

Effective communication

Confidentiality

Discipline policy knowledge

Punctuality & attendance

Leadership teamwork

Problem solving

Education

High school diploma or GED

First Aid/CPR certification

STAR training within 1 year of hire

Tools

Word processing

Databases

Spreadsheets

Graphics software

Job description

Category OTHER PROFESSIONAL STAFF – NONADMINISTRATIVE/NONINSTRUCTIONAL

Classification 06-Technical/Non-Instructional

Posting Number 68710320

Date Posted 09/03/2026

Closing Date 12/18/2026

Job Description

POSITION GOAL: Enrich the educational, emotional and physical well being of students in the quality Volusia County Schools’ BEFORE THE BELL [BTB] Program

1. 1. Manage the daily operations of the assigned BTB program site.
2. 2. Successfully complete assigned tasks by implementing the appropriate VCS and BTB procedures and policies.
3. 3. Manage the program with good judgment and constructive authority.
4. 4. Supervise designated personnel, including recruitment, selection, and training.
5. 5. Meet regularly with program staff to assist with problem solving, discipline procedures and any suggestions.
6. 6. Establish and maintain positive relations and communication with parents, school personnel, and district EDEP staff.
7. 7. Encourage school community (senior citizens, college students, volunteers) and parental (family) involvement in program activities through newsletters, flyers, etc.
8. 8. Recommend expenditures within the program’s financial plans to the Principal, broken down by anticipated supplies, equipment, and other expenses required for the program. Maintain and review the budget throughout the school year with administration.
9. 9. Assist the site administration and district EDEP Specialist in determining the maximum number of students based on demand, space limitations and staff.
10. 10. Plan, prepare, and implement a flexible, varied and stimulating daily program of appropriate activities conducive to constructive play and enrichment appropriate to the age group, and to meet the physical, emotional and intellectual needs of school-aged children.
11. 11. Assist the BTB Site Assistants and Teachers with the placement and activities of the volunteers working with his/her group of children.
12. 12. Assist the Principal in determining the need for and purchasing of program supplies and equipment. Ensure the equipment and materials are inventoried, arranged, accessible, and maintained in good condition.
13. 13. In cooperation with school staff, maintain the work area, the classrooms, and playground areas in a neat and clean manner.
14. 14. Ensure attendance records are maintained on a daily basis.
15. 15. Ensure all required District and Program records and reports, including but not limited to attendance, tuition, supplies, financial and accident reports, are maintained in proper order, retrieved efficiently and submitted as required.
16. 16. Participate in staff conferences to share pertinent information regarding the needs of various children when appropriate.
17. 17. Assure confidentiality of any personally identifiable student and family data.
18. 18. Coordinate and conduct parent conferences as needed.
19. 19. Maintain existing procedures to safeguard the health and safety of the children in the program by becoming familiar with the program site layout and all emergency procedures: fire drills, severe weather drill, emergency evacuation procedures and others as needed.
20. 20. Participate in and successfully complete in-service and staff development sessions as required (CPR, Meds Administration Training, STAR, etc. . .).
21. 21. Notify the District Facilitator and/or Principal/Administrator in a timely manner of the need to be absent. This notification may be required in writing
22. 22. Perform other duties and responsibilities as assigned by Principal and/or Administrator.

*Denotes essential job function/ADA

Position Summary

Position Code:657970015

Subject: EDEP

Grade level(s): K-5

School/Site: Volusia Pines Elementary

Please contact Caryn Gilley at email [e-mail] for additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• Hold a High School Diploma, G.E.D. or equivalent
• Experience in working effectively with and managing organized activities for children (volunteer or paid)
• Holds current certification or will successfully complete the following course during the first year of employment: First Aid/CPR
• Successful completion of the Volusia County Schools substitute teacher training course (STAR) within one (1) year of date of hire is preferred

REQUIRED SKILLS:

• Proficient at supervising and evaluating assigned staff and volunteers
• Effective customer relations skills
• Proficient at helping children through the trials and errors of normal growth and development
• Ability to implement departmental goals and strategies
• Highly developed planning and organizational skills
• Ability to develop and manage creative enrichment programs for students at the middle school level
• Proficient at establishing and managing a program budget
• Demonstrate basic computer skills in word processing, database, spreadsheet and graphics computer programs (may be required to demonstrate such at time of interview)
• Ability to communicate effectively in written and oral form, including presentations and publications
• Ability to function as a member of a leadership team
• Ability to exercise good judgment regarding sensitive and confidential personnel and student matters
• Thorough knowledge of or the ability to research and implement Volusia County Schools’ (VCS) discipline policy 208E
• Competent in maintaining promptness and attendance for work hours as scheduled

REPORTS TO: Principal and/ or Administrator

SUPERVISES: Site Assistant, BEFORE THE BELL Program and other employees, Volunteers

Salary Info

$17.65 - $20.73 per hour