Economic/Community Development Coordinator

City of Highland Village; Highland Village (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

City of Highland Village is seeking an administrative professional to support community and economic development functions, including planning and zoning, permitting, and business attraction activities. You will coordinate applications, records, public notices, meetings, and reports, serving as a key liaison for residents, developers, and partner agencies.

The role involves assisting with meeting preparation, staff presentations, permit processing, and data management to facilitate development

Qualifications

• High school diploma or GED.
• Five years of administrative support experience that includes planning and zoning.
• Experience with basic accounting functions.

Responsibilities

• Assist in administrative support for Planning and Zoning Commission meetings, including agendas and materials.
• Serve as primary contact for residents, developers, and contractors; coordinate applications and records.
• Prepare staff presentations for Planning and Zoning and Zoning Board of Adjustment meetings.
• Oversee scheduling of inspections and processing of registrations and permits.
• Maintain databases of businesses, sites, and prospects; track inquiries and responses.
• Provide information on building permit requirements and related processes.
• Prepare monthly and annual reports for the department.
• Assist with budget tracking and planning for the Community Services Department.

Skills

Administrative support

Planning and zoning

Basic accounting

Education

High school diploma or GED

Job description

Under direction of the Director of Public Works, the purpose of the position is to provide technical, administrative, and program support for the City's community and economic development functions, including development review, permitting, boards and commissions, and business attraction, retention, and expansion activities. The position serves as a primary point of contact for residents, contractors, developers, property owners, businesses, and partner agencies; coordinates applications, records, public notices, meetings, and reports; and performs related work as required.

EXAMPLES OF ESSENTIAL FUNCTIONS

Assist in the implementation of economic development strategies to effectively promote business attraction, retention, and expansion, including preparation of prospect and site packets.

Coordinates administrative and logistical support for Planning and Zoning Commission meetings, including agendas, packets, notices, supporting materials, and meeting schedules.

Prepares and delivers staff presentations at Planning and Zoning and Zoning Board of Adjustment meetings. Assists the Director of Public Works in preparing presentations for City Council.

Serves as initial contact for Zoning Board of Adjustment related submittals; schedules meetings, receives applications fees, and supporting documentation.

Maintains a database of existing businesses, preferred business sites and prospects.

Oversees the processing of calls for scheduling inspections.

Oversees the processing of registrations; performs follow up on missing documentation; establishes builder files with contact numbers; adds builders to current registration list; maintains and updates annual city registration list.

Provides information to citizens regarding building permit requirements and processes, and related areas.

Oversees and maintaining of records and statistical data on finalized inspections, permits processed, customer inquiries and requests, and plans reviewed.

Generates fee data forms for permit and utility fees, re-inspections, calculates drainage fees and processes purchase orders when refunds are required to the payee; processes insufficient fund issues on building permits/registration fees.

Oversees processing of certificates of occupancy.

Processes permit applications including online plumbing permits; ensures completeness, registers applicants, verifies legal descriptions, establishes files, logs accordingly, calculates fees, and generates permits.

Serves as liaison to utility service providers.

Performs follow up on outstanding permits through completion, including researching status, issuing letters stating permit status, and working collaboratively with permit holder to facilitate finalization.

Assists in responding to open records requests and maintains archives.

Serves as initial contact for the Denton County Appraisal District; responds to permit questions and provides copies of permits.

Assists in preparing monthly and annual reports.

Serves as initials contact for Health Department related issues, such as food establishment permits, complaints, and invoicing for permit renewal.

Coordinates and organizes monthly Food Handlers class with the Health Inspector.

Serves as initial contact for development related submittals; received applications, fees and documents and reviews for required drawings, information, and supporting documents and compliance.

Distributes development submittals, such as plats, replats, amended plats, site plans, conditional use permits, and other zoning requests to appropriate staff for review. Maintains accurate and organized zoning and plat files.

Schedules pre-development meetings (as needed) with developers, property owners, engineers, and city departments.

Responds to routine questions regarding zoning, platting, and development procedures based on adopted City ordinances and applicable state requirements; refers interpretations and technical determinations to appropriate professional staff.

Assists in meeting state law requirements for public notice, i.e., public hearings and letters to property owners.

Attends Planning and Zoning meetings as staff liaison and assists in scheduling Planning and Zoning Commission meetings, including preparing agendas, agenda briefings, other supporting documentations, and making presentations as needed.

Prepares, administers, and monitors the Community Services Department budget, including tracking expenditures, reviewing budget activity, and assisting with budget planning and projections.

Serves as a liaison with the City’s planning consultant, coordinating communication, providing information and documentation, and assisting with planning‑related projects and requests as needed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

MARGINAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as required.

MINIMUM TRAINING AND EXPERIENCE

High school diploma or GED; supplemented by five (5) years of administrative support experience that includes experience with planning and zoning, and basic accounting functions; or an equivalent combination of education, training, and experience.

HIPPA COMPLIANCE STATEMENT

All employees who have access to health information whose confidentiality is protected by the HIPAA Privacy Rule must have an understanding and knowledge of the Privacy Rule that corresponds to their job responsibilities. Employees who violate the requirements of the HIPAA Privacy Rule will be subject to discipline, up to and including termination.

Data Utilization:

Requires the ability to compile, assemble, copy, record and/or transcribe data and/or information according to a prescribed schema or plan. Includes judging whether readily observable functional, structural, or compositional characteristics are similar to or divergent from prescribed standards, procedures or routines.

Human Interaction:

Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well‑established policies, procedures, and standards. Requires the ability provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization:

Requires the ability to start, stop, operate and monitor the functioning of office equipment and materials used in performing essential functions.

Verbal Aptitude:

Requires the ability to utilize a wide variety of descriptive data and information, such as personnel files, dictionaries, telephone books, correspondence, operating manuals, and other various forms of information.

Mathematical Aptitude:

Requires the ability to perform addition, subtraction, multiplication, and division.

Functional Reasoning:

Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi‑routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning:

Requires the ability to exercise the judgment, decisiveness, and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (up to 25 pounds). Tasks involve extended periods of time at a keyboard or work station.

Sensory Requirements: Tasks require the ability to perceive and discriminate sounds. Tasks require visual perception and discrimination. Tasks require oral communications ability.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.