ECM Outreach Coordinator

Paycom - ATS; California, Northern (MO, KY); Hybrid; USD 33,000 - 36,000; Full time

Job summary

Paycom - ATS is seeking an ECM Outreach Coordinator for a hybrid role in Sherman Oaks, CA. You will manage referrals, conduct outreach, and coordinate enrollment processing for Enhanced Care Management under CalAIM guidelines.

The role requires strong communication, experience with EMR/EHR systems, and precision in documentation. You will collaborate with care teams, health plans, and community partners to support timely enrollment and follow-up.

Qualifications

• High school diploma required; healthcare field certification preferred.
• Experience with EHR/EMR systems and report development in Word/Excel.
• Strong communication skills and professional phone etiquette.
• Excellent organizational skills with attention to detail and follow-through.

Responsibilities

• Receive, document, and track incoming referrals.
• Review referral docs for completeness and accuracy.
• Outbound outreach to referred members via multiple methods.
• Educate members and referral sources on ECM/CalAIM services.
• Maintain patient records in the EMR system.
• Coordinate referrals and warm handoffs to ECM teams.

Skills

Strong communication

Phone etiquette

Organization skills

EHR/EMR experience

MS Word/Excel

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

# ECM Outreach CoordinatorHybrid • Sherman Oaks - Sherman Oaks, CA 91411## OverviewSalary Range$24.00 - $26.00 Hourly## Description**JOB DESCRIPTION**Position: Enhanced Care Management (ECM) Outreach CoordinatorPay Range: $24-26Reporting To: Cal AIM Outreach & Authorization SupervisorWork Type: Hybrid**POSITION SUMMARY**The Enhanced Care Management (ECM) Outreach Coordinator supports the ECM Department in both remote and in-office settings. This role is responsible for managing incoming referrals, conducting outreach, and coordinating the assignment and processing of referrals for ECM enrollment. The coordinator ensures timely, accurate handling of referrals while maintaining clear communication with clients, care teams, and health plans.**ESSENTIAL DUTIES AND RESPONSIBILITIES*** Receive, document, and track incoming referrals, ensuring accurate date stamping and timely processing in accordance with ECM contractual requirements.* Review referral documentation for completeness and accuracy and evaluate referrals against ECM and CalAIM eligibility criteria and program guidelines.* Conduct outbound outreach to referred members using multiple strategies (phone, SMS, written correspondence, and in-person visits as needed) to assess eligibility, interest, and engagement in ECM services.* Perform community-based outreach in alignment with CalAIM ECM guidelines, collaborating with hospitals, clinics, and community partners to engage eligible populations.* Educate members, families, and referral sources on ECM/CalAIM services, benefits, and program expectations to support informed enrollment decisions.* Create, update, and maintain accurate patient records, including uploading all required documentation into the EMR system.* Verify member eligibility and ECM enrollment status, and communicate effectively with Managed Care Plans (MCPs) as needed.* Process referrals and coordinate timely follow-up activities, ensuring smooth transitions and warm handoffs to ECM Case Managers and interdisciplinary care teams.* Provide timely updates to referral sources, health plans, and internal stakeholders regarding member status and referral outcomes.* Monitor referral timelines and outreach activities to ensure compliance with ECM and CalAIM contractual and regulatory requirements.* Track, analyze, and report outreach metrics, including engagement efforts, enrollment outcomes, and timeliness of follow-up.* Identify and escalate barriers to member engagement (e.g., housing instability, behavioral health needs, or lack of contact information) to appropriate team members.* Maintain a strong working knowledge of CalAIM populations of focus, eligibility requirements, and prioritization guidelines.* Participate in case conferences, care coordination meetings, and interdisciplinary discussions to support outreach strategies and member engagement.* Assist in developing, refining, and improving outreach workflows, scripts, and engagement strategies to enhance enrollment outcomes and operational efficiency.* Build and maintain strong relationships with community-based organizations (CBOs), providers, and referral partners to strengthen referral pipelines.* Support audits, quality reviews, and compliance activities by ensuring all outreach efforts and documentation meet regulatory and contractual standards.* Identify and escalate significant findings, concerns, or trends to the Program Manager as appropriate.## Qualifications**QUALIFICATIONS*** High school diploma required; certification in a healthcare-related field preferred.* Strong communication skills with the ability to effectively engage with diverse populations.* Professional phone etiquette and customer service skills.* Experience with electronic health record (EHR/EMR) systems and proficiency in Microsoft Word and Excel, including report development.* Excellent organizational skills with strong attention to detail and follow-through**PHYSICAL REQUIREMENTS*** Stand, sit, talk, hear, reach, stoop, kneel and use of hands and fingers to operate computer, telephone, and keyboard on a frequent basis, up to 75% of the time.* Close vision requirements due to computer work.* Light to moderate lifting may be required up to 25lbs.