ECE–K8 School Business & Operations Leader

Novastar Kids Co; Centennial (CO); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid sick time

Childcare discounts

Retirement plan

Job summary

Novastar Kids Co. is seeking a School Business Manager to oversee daily financial, administrative, and operational functions for our K-8 and ECE programs.

This role includes tuition billing, accounts receivable, CCAP and UPK administration, and vendor coordination, while ensuring accurate records and regulatory compliance. The ideal candidate will have a bachelor's degree, 2+ years in education administration, and experience with Procare/Brightwheel or similar childcare software.

Qualifications

• Bachelor's degree preferred, Education Leadership or equivalent experience.
• Minimum 2 years of education administrative experience
• At least 2 years of experience in bookkeeping, business administration, office management, or a related field.
• Experience with CCAP/CCCAP or childcare subsidy programs strongly preferred.
• Experience with Procare, Brightwheel, or similar childcare management software preferred.
• Knowledge of accounts receivable, accounts payable, reconciliation, and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational, communication, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Ability to work effectively with families, staff, vendors, and external agencies.
• Ability to maintain confidentiality and professionalism.
• Successful completion of required criminal background check and fingerprinting.

Responsibilities

• Manage tuition billing, accounts receivable, payment verification, and collections through Procare and Tuition Express.
• Process and reconcile daily financial transactions and maintain accurate financial records.
• Assist with accounts payable, check processing, invoice processing, and receipt documentation.
• Communicate with families regarding tuition payments, account balances, and payment arrangements.
• Conduct regular financial reconciliations and audits to support accuracy and compliance.
• Assist the accounting team with financial reporting and documentation.
• Process CCAP/CCCAP submissions, including manual claims and payment verification.
• Manage UPK program administration and attendance verification.
• Maintain accurate records and documentation for subsidy and assistance programs.
• Support Food Program compliance, including required meetings, enrollment verification, and documentation.
• Communicate with applicable government agencies regarding program requirements, submissions, and compliance.
• Support daily business operations, purchasing, and vendor management.
• Coordinate with cleaning, maintenance, repair, and other contracted service providers.
• Process and track vendor invoices and business-related documentation.
• Maintain asset inventories, insurance records, and other operational documents.
• Coordinate with licensing authorities, fire department personnel, and other external agencies as needed.
• Assist leadership with facility and operational needs.
• Support enrollment processes, including waiting lists, enrollment folders, and family information in Procare.
• Conduct facility tours and respond to prospective family inquiries by phone, email, and text.
• Maintain accurate student records, including immunizations, health appraisals, and required documentation.
• Support front desk operations and provide a welcoming experience for students, families, staff, and visitors.
• Assist teachers, students, and families with daily administrative needs.
• Maintain confidentiality of financial, student, family, and employee information.
• Perform other related duties as assigned.

Skills

Education administration

Bookkeeping

Vendor management

Communication

Organizational skills

Confidentiality

Bilingual English/Spanish

Education

Bachelor's degree in Education Leadership or equivalent

Tools

Procare

Brightwheel

Microsoft Excel

Job description

Novastar Kids Co. is seeking a School Business Manager to oversee daily financial, administrative, and operational functions for our K-8 and ECE programs.

This role includes tuition billing, accounts receivable, CCAP and UPK administration, and vendor coordination, while ensuring accurate records and regulatory compliance. The ideal candidate will have a bachelor's degree, 2+ years in education administration, and experience with Procare/Brightwheel or similar childcare software.