School Business Manager — ECE & K‑8 Operations

Novastar Kids Co; Aurora (CO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid sick time

Childcare discounts

Retirement plan

Job summary

Novastar Kids Co. is seeking a School Business Manager to support the School Director with daily financial, administrative, and operational functions for our K-8 program in Aurora, CO.

Responsibilities include bookkeeping, tuition billing, CCAP and UPK administration, vendor coordination, enrollment support, and maintaining accurate records to ensure regulatory compliance and smooth school operations.

Qualifications

• Bachelor's degree preferred, Education Leadership or equivalent experience.
• Minimum 2 years of education administrative experience.
• At least 2 years of bookkeeping, business administration, or office management.
• Experience with CCAP/CCCAP or childcare subsidy programs strongly preferred.
• Experience with Procare, Brightwheel, or similar childcare management software preferred.
• Knowledge of accounts receivable, accounts payable, reconciliation, and financial recordkeeping.
• Proficiency with Microsoft Office, particularly Excel.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Manage tuition billing, accounts receivable, payment verification, and collections through Procare and Tuition Express.
• Process and reconcile daily financial transactions and maintain accurate financial records.
• Assist with accounts payable, check processing, invoice processing, and receipt documentation.
• Communicate with families regarding tuition payments, account balances, and payment arrangements.
• Conduct regular financial reconciliations and audits to support accuracy and compliance.
• Assist the accounting team with financial reporting and documentation.
• Process CCAP/CCCAP submissions, including manual claims and payment verification.
• Manage UPK program administration and attendance verification.
• Maintain accurate records and documentation for subsidy and assistance programs.
• Support Food Program compliance, including required meetings, enrollment verification, and documentation.
• Communicate with applicable government agencies regarding program requirements, submissions, and compliance.
• Support daily business operations, purchasing, and vendor management.
• Coordinate with cleaning, maintenance, repair, and other contracted service providers.
• Process and track vendor invoices and business-related documentation.
• Maintain asset inventories, insurance records, and other operational documents.
• Coordinate with licensing authorities, fire department personnel, and other external agencies as needed.
• Assist leadership with facility and operational needs.
• Support enrollment processes, including waiting lists, enrollment folders, and family information in Procare.
• Conduct facility tours and respond to prospective family inquiries by phone, email, and text.
• Maintain accurate student records, including immunizations, health appraisals, and required documentation.
• Support front desk operations and provide a welcoming experience for students, families, staff, and visitors.
• Assist teachers, students, and families with daily administrative needs.
• Maintain confidentiality of financial, student, family, and employee information.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Multitasking

Bilingual English/Spanish

Education

Bachelor's degree preferred

Education Leadership or equivalent experience

Minimum 2 years of education administrative experience

Tools

Procare

Brightwheel

Microsoft Excel

Job description

Novastar Kids Co. is seeking a School Business Manager to support the School Director with daily financial, administrative, and operational functions for our K-8 program in Aurora, CO.

Responsibilities include bookkeeping, tuition billing, CCAP and UPK administration, vendor coordination, enrollment support, and maintaining accurate records to ensure regulatory compliance and smooth school operations.