EC-2026-094-1 Secretary II / III During a Leave of Absence LOA

West Virginia K-12 Jobs; Gilbert (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

West Virginia K-12 Jobs is seeking a Secretary II/III to provide clerical and secretarial support at Gilbert PK8 during a temporary leave of absence. You will maintain records, assist with attendance, and communicate with students, parents, and staff to ensure smooth school operations.

The role requires confidentiality, professionalism, and strong organizational skills to manage office tasks and respond to inquiries effectively.

Qualifications

• High school diploma or equivalent is required.
• Proficiency in typing and computer applications.
• Experience with office equipment and clerical procedures.
• Strong written and verbal communication skills.

Responsibilities

• Provide clerical, administrative, and secretarial support to ensure efficient daily operation of the school during leave of absence.
• Maintain accurate records and confidential information.
• Communicate effectively with students, parents, staff and the public.
• Assist with attendance, enrollment, and related records as needed.
• Support scheduling, communications, and office operations.

Skills

Typing

Computer applications

Office equipment

General clerical procedures

Written communication

Verbal communication

Organization & prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Employment Classification: Service Personnel

Employment Status: Temporary Assignment – Leave of Absence

Location: Gilbert PK8

Schedule: Monday- Friday

Compensation: Per Mingo County Salary Schedule for Service Employees, experience and degree level

Employment Term: Beginning on the approved start date and continuing during the regular employee's leave of absence

Position Summary

The Secretary II / III assigned to temporary leave of absence coverage is responsible for providing clerical, administrative, and secretarial support to ensure the efficient daily operation of the assigned school during the absence of the regular employee.

The employee shall perform duties consistent with the applicable Secretary II or Secretary III classification, maintain accurate records, communicate effectively with students, parents, staff, and the public, and ensure confidentiality of student and employee information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

A. General Office and Secretarial Duties

• Perform daily secretarial and clerical duties necessary for the efficient operation of the school office.
• Answer telephone calls, respond to inquiries, and direct communications to appropriate personnel.
• Greet and assist parents, students, employees, and visitors in a professional and courteous manner.
• Prepare, type, proofread, and distribute correspondence, reports, forms, and other school documents.
• Maintain organized filing systems and accurate school office records.
• Operate computers, copiers, printers, telephones, and other office equipment.

Assist the principal and other designated school personnel with administrative and clerical assignments.

B. Student Records and Attendance

• Assist with maintaining accurate student attendance records and related documentation.
• Enter, retrieve, and update student information in authorized school information systems.
• Assist with student enrollment, withdrawal, and transfer documentation.
• Maintain student records in accordance with applicable federal and state confidentiality requirements.

Communicate attendance-related information to parents and school personnel as directed.

C. School Operations and Communication

• Assist with the preparation and distribution of school announcements, notices, and communications.
• Maintain calendars, schedules, appointments, and office information as assigned.
• Assist with coordination of school activities, meetings, and events.
• Receive, organize, and distribute incoming mail, materials, and communications.
• Assist school personnel with requests for forms, records, and routine office information.

Follow established visitor check-in procedures and school safety protocols.

D. Personnel and Administrative Support

• Assist with employee attendance documentation, substitute information, and personnel-related records as assigned.
• Prepare and submit required reports and documentation within established deadlines.
• Assist with maintaining office supplies, purchase requests, and inventory records as authorized.
• Provide clerical support for school financial records and transactions when assigned and authorized.

Maintain professional communication with district departments and school personnel.

E. Professional Responsibilities

• Maintain strict confidentiality regarding student records, personnel information, and other sensitive school matters.
• Demonstrate professionalism, dependability, punctuality, and effective interpersonal skills.
• Follow applicable West Virginia laws, State Board of Education policies, county policies, and administrative procedures.
• Perform duties in a timely and accurate manner while maintaining an orderly and efficient school office.

Perform other duties consistent with the assigned Secretary II or Secretary III classification as directed by the principal or designee.

Qualifications

• Possess a high school diploma or equivalent
• Meet West Virginia Service Personnel classification and competency requirements for Secretary II or Secretary III
• Demonstrate proficiency in typing, computer applications, office equipment, and general clerical procedures
• Possess effective written and verbal communication skills
• Demonstrate the ability to organize, prioritize, and complete multiple assignments accurately and efficiently
• Demonstrat4e knowledge of school office procedures or the ability to acquire such knowledge
• Maintain confidentiality of student, personnel and school records
• Pass competency test
• Pass background check

Meet all West Virginia and Mingo County Employment requirements

This job description is intended to identify the general nature and responsibilities of the extracurricular assignment. It is not intended to be an exhaustive listing of all duties. Responsibilities may be modified to meet program needs, subject to applicable laws, policies, and employment requirements.

**Applicants who have unsatisfactory evaluations, have been dismissed or had their contracts non-renewed for cause by another school district will not be considered eligible for consideration

NOTICE OF NON-DISCRIMINATION The Board does not discriminate on the basis of sex (including sexual orientation or gender identity), in its education programs or activities, and is required by Title IX of the Education Amendments Act of 1972, and its implementing regulations, not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. The Board is committed to maintaining an education and work environment that is free from discrimination based on sex, including sexual harassment (See Mingo County Board policy 2266). Furthermore, the Board does not discriminate on the basis of race, religion, color, national origin, ethnicity, ancestry, sex (including gender status, change of sex, or gender identity), pregnancy, age, blindness, disability, veteran status, military status, genetic information, socioeconomic status, physical appearance, sexual orientation, mental/physical/developmental/sensory disability or any other characteristic protected by law (collectively, "Protected Classes"), or any other legally protected category in its programs and activities including employment practices (See West Virginia State Board of Education policy 4373). Please report any concerns to the Title IX Coordinators: Rocky Hall or Leah Wireman, Mingo County Schools 110 Cinderella Road Williamson, WV 25661 Phone: [phone] Email: Rocky [e-mail] or Leah Wireman:[e-mail] (The coordinators also serve as Compliance Officers for non-sexual harassment, 504/ADA). If you have web accessibility issues, please contact: Virginia Lee Taylor-Mounts @ [e-mail] or 304-235-3333.

Postings current as of 10/17/2026 2:02:52 AM CST.

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