EBT Calendar Clerk

Abramslaw; New York (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid time off

401(k)

Annual performance reviews

Job summary

Abramslaw is hiring an EBT Calendar Clerk based in Brooklyn, NY. You will oversee the firm's calendaring system, manage court deadlines, and coordinate attorneys' schedules for legal events.

The ideal candidate has at least 5 years of experience in a legal scheduling role, with strong attention to detail and excellent communication skills. A comprehensive benefits package, along with competitive salary, is offered.

Qualifications

• Minimum 5 years of experience as a calendar clerk or EBT coordinator.
• Proficiency with legal calendaring and case management systems.
• Strong understanding of court rules for state and federal courts.

Responsibilities

• Enter and maintain calendar entries for court deadlines and hearings.
• Communicate with attorneys and clients regarding scheduling changes.
• Generate calendar reports for critical deadlines.

Skills

Legal calendaring and case management systems

Organizational skills

Communication skills

Attention to detail

Education

Paralegal certificate or legal administrative training

Tools

Docketing software

Job description

We are seeking a highly organized and experienced EBT Calendar Clerk to join our transportation/insurance support team in Brooklyn. The ideal candidate will oversee the firm’s calendaring system, manage court deadlines, and coordinate scheduling for attorneys, EBTs (Examining Board Testimonies), hearings, motions, and other legal events.

This role requires strong attention to detail, excellent communication skills, and the ability to work independently within a high-volume legal environment. Founded in 2000, the firm offers the legal expertise of its 120+ attorneys, who have accumulated experience and problem-solving skills over decades of practice.

We are a vibrant, busy, and growing full-service law firm looking to add a paralegal/EBT Calendar Clerk to assist and support our Insurance Defense Group in Brooklyn. The ideal candidate will have at least 5 years of experience as a paralegal.

Key Responsibilities:

• Accurately enter and maintain calendar entries for court deadlines, hearings, motions, conferences, depositions, and EBT schedules in the firm’s case management system.
• Monitor and docket all court filings and schedule changes, ensuring compliance with procedural rules and timelines.
• Communicate with attorneys, paralegals, court clerks, clients, and opposing counsel regarding scheduling changes, adjournments, or cancellations.
• Manage EBT (Examination Before Trial) scheduling: confirm availability of court reporters, attorneys, and deponents; prepare notices; enter all related calendar events.
• Review calendars regularly to identify conflicts or potential oversights and elevate issues when necessary.
• Generate calendar reports and reminders to attorneys and staff for critical deadlines.
• Support docketing and filing tasks as needed, including e-filing through applicable court systems.
• Maintain organized and accurate records of all calendaring activity and related documents.

Qualifications:

• Minimum 5 years of experience working as a calendar clerk, docketing clerk, EBT coordinator, or similar legal scheduling role—preferably in a law firm or litigation environment.
• Proficiency with legal calendaring and case management systems (e.g., PC-/MAC based systems, docketing software).
• Strong understanding of court rules and deadline requirements for state and federal courts.
• Excellent organizational skills and ability to manage competing priorities in a fast-paced setting.
• Outstanding verbal and written communication skills.
• Strong attention to detail and commitment to accuracy.
• Professional demeanor and ability to interact with attorneys and external parties.

Preferred/Optional:

• Paralegal certificate or legal administrative training.
• Familiarity with NY e-filing systems (e.g., NYSCEF, CM/ECF).

Compensation and Benefits:

• Salary range: $60,000-$75,000, commensurate with experience
• Comprehensive benefits package including paid time off, paid holidays, medical, life insurance, 401(k), annual performance reviews and discretionary bonus.