Calendar Clerk

Marks, O’Neill, O’Brien, Doherty, & Kelly P.C.; New York (NY); On-site; USD 42,000 - 65,000; Full time

Job summary

MARKS, O’NEILL, O’BRIEN, DOHERTY & KELLY, a premier defense firm, seeks a Calendar Clerk to join our New York City or Westchester County offices. The role focuses on managing court calendars, EBT letters, and entering dates in ProLaw from various sources, supporting attorneys with timely schedules.

The ideal candidate has prior law firm calendaring experience, exposure to insurance defense, and strong attention to detail.

Qualifications

• Prior law firm calendaring experience is required.
• Experience with insurance defense practice is required.
• Detail-oriented and well organized.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare the daily office calendar for all Court appearances.
• Prepare monthly EBT letters.
• Enter dates in ProLaw from disposition sheets, status reports, bounces, e-mails, mail, faxes and Orders.
• Prepare Stipulations Adjourning Motions.
• Prepare daily disposition sheets for Court appearances and distribute to the appearing attorneys.
• E-mail the daily draft and final office calendar to Office Managing Partners for assignment.
• Print copies of daily office calendar and email to all appearing attorneys.
• Prepare IMEs and coordinate related documents and dates.
• Schedule future EBT dates and enter date in ProLaw.

Skills

Law firm calendaring experience

Insurance defense experience

Detail-oriented

Team player / independent

Tools

Microsoft Office

ProLaw

Job description

MARKS, O’NEILL, O’BRIEN, DOHERTY & KELLY, one of the Northeast’s most premier defense firms, seeks to hire a highly qualified Calendar Clerk with law firm experience to join our practice in either our New York City or Westchester County, NY office. This is a full-time position and offers a competitive salary and benefits package .

Essential Functions:

• Prepare the daily office calendar for all Court appearances
• Prepare monthly EBT (Examination Before Trial) letters
• Enter dates in ProLaw from disposition sheets, status reports, bounces, e-mails, mail, faxes and Orders both definitive and proposed dates
• Prepare Stipulations Adjourning Motions
• Prepare all daily disposition sheets for Court appearances and distribute to the appearing attorneys
• E-mail the daily draft and final office calendar to Office Managing Partners for assignment
• Print out copies of daily office calendar email to all appearing attorneys
• Prepare IMEs (designation letters, provide copies of records to designated doctor, obtain invoice and W-9 from designated doctor and follow-up for IME date and report)
• Schedule future EBT dates and enter date in ProLaw system

Qualifications:

• Prior law firm calendaring experience is required
• Experience with insurance defense practice is required
• Applicant must be detail-oriented, well organized, and a team player who is able to work independently on assigned projects
• Must possess working knowledge of Microsoft Office and ProLaw
• Deadline and detail-oriented
• Sense of urgency required in handling duties

Marks, O’Neill, O’Brien, Doherty & Kelly provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or any other protected characteristic. In addition to federal law requirements, our firm complies with applicable state and local laws governing nondiscrimination in employment in every location where we have offices.