Early Learning Administrative Associate

Community-Minded Enterprises; United States; On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Community-Minded Enterprises seeks an Administrative Associate to support the Early Learning Department in Washington State. You will coordinate scheduling, communications, and program operations to keep daily activities running smoothly.

Responsibilities include maintaining records in MERIT/IMPACT, organizing trainings, and assisting with data collection and reporting to meet contractual requirements. The role emphasizes confidentiality, teamwork, and process improvements.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Two years of administrative or program support experience preferred.
• Experience in early learning, nonprofit, or community-based organizations is a plus.

Responsibilities

• Provide administrative support to early learning leadership and staff, including scheduling and meeting coordination.
• Prepare and distribute newsletters, announcements, and program communications.
• Maintain records using MERIT, IMPACT, and other systems.
• Coordinate training registrations, materials, and logistics.
• Assist with data collection, tracking, and reporting for contractual requirements.
• Organize meetings, travel, supplies, and other resources.
• Respond to inquiries and connect staff with information and resources.
• Identify opportunities to improve administrative processes and workflows.

Skills

Organizational skills

Communication

Time management

Multitasking

Confidentiality

Independent & collaborative

Education

High school diploma or equivalent

Associate degree in business administration

Tools

Microsoft 365

Word

Excel

PowerPoint

Outlook

MERIT

IMPACT

Job description

Join Our Mission: Support Early Learning as an Administrative Associate!

Are you organized, detail-oriented, and passionate about making a difference? Do you enjoy keeping things running smoothly, supporting others, and finding ways to make processes more efficient? At Community-Minded Enterprises (CME), we’re committed to strengthening early learning opportunities for children, families, and educators across Washington State. As an Early Learning Administrative Associate, you’ll play an important role in supporting the people and programs that make this work possible.

In this role, you’ll provide administrative, communication, and operational support to our Early Learning Department. From coordinating trainings and meetings to managing information, preparing communications, and supporting daily operations, you’ll help ensure our team has the resources and support needed to succeed.

Key Responsibilities

• Provide administrative support to Early Learning leadership and program staff, including scheduling, correspondence, and meeting coordination.
• Prepare and distribute newsletters, announcements, presentations, and program communications.
• Maintain accurate records and program information using databases such as MERIT, IMPACT, and other administrative systems.
• Coordinate training registrations, participant communications, materials, and logistics.
• Assist with data collection, tracking, documentation, and reporting to support program activities and contractual requirements.
• Organize meetings, supplies, equipment, travel arrangements, and other administrative resources.
• Respond to routine inquiries and help connect staff and community partners with appropriate information and resources.
• Identify opportunities to improve administrative processes and workflows to support department efficiency.

Qualifications

Education and Experience:

• High school diploma or equivalent required; associate degree in business administration, office administration, or related field preferred.
• Two years of administrative, office, or program support experience preferred.
• Experience in early learning, education, nonprofit, or community-based organizations is a plus.

Skills and Abilities:

• Strong organizational, communication, and time management skills with attention to detail.
• Ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Proficiency in Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
• Experience with data entry, databases, and administrative systems.
• Ability to work independently and collaboratively, solve problems, and maintain confidentiality.

Additional Requirements:

• Ability to pass required initial and ongoing background checks.
• Ability to travel occasionaly to assigned program locations.
• Bilingual and biliterate proficiency in Spanish preferred, but not required.

Why Join Us?

Make an Impact: Support programs that strengthen early learning opportunities for children, families, and educators.

Collaborate with Passionate People: Join a dedicated team committed to supporting early learning professionals and communities.

Grow Your Career: Build valuable experience in administration, communications, training coordination, and nonprofit program operations.

Competitive Pay and Benefits: Enjoy competitive pay ($21.12 to $28.38 per hour). We offer a comprehensive benefits package, including health, dental, vision, life insurance, retirement plans, and paid time off.

CME is proud to be an equal opportunity workplace and encourages women, persons of color, and those with disabilities to apply. We actively celebrate diversity and are committed to creating an inclusive environment.

CME is an E-Verify employer.