Early College & TRiO Assistant

Umpqua Community College; Roseburg (OR); On-site; USD 38,000 - 48,000; Full time

Job summary

Umpqua Community College in Roseburg, OR seeks an Early College & TRiO Assistant to keep programs and paperwork moving. You’ll welcome students and families, coordinate Career Academies, field trips, and college-access events, helping connect local youth with their future.

This grant-funded, limited-duration role supports Educational Talent Search and Upward Bound through student records, reporting, purchasing, and day-to-day communications, requiring organization, adaptability, and a

Qualifications

• Two years general office/administrative work experience or equivalent combination.
• Knowledge and experience in Microsoft Office and grant database systems.
• Licensed driver with clean record, at least 21 years old.
• A.A. or A.A.S. degree preferred.
• Experience handling multiple projects.

Responsibilities

• Act as first point of contact for the programs, providing information and scheduling.
• Help facilitate Career Academy lunches, orientation, transportation, and attendance.
• Monitor ETS/UB tracking system and prepare reports with the director.
• Prepare purchase orders, travel advances, and other office documents.
• Prepare monthly grant expense reports and reconcile Banner reports.
• Maintain student files and office paperwork.
• Update curriculum materials and social media accounts.
• Schedule events, FAFSA nights, and other parent/student meetings.
• Assist with trip planning, chaperoning, and staff coordination.
• Drive students to events in UCC vans and work as a team member.

Skills

Organizational skills

Multitasking

People skills

Education

A.A. or A.A.S. degree preferred

Tools

Microsoft Office

Grant database systems

Job description

Early College & TRiO Assistant

Full-Time Classified

The Early College & TRiO Assistant is the behind-the-scenes connector who keeps programs, people, paperwork, and opportunities moving. From welcoming students and families to coordinating Career Academies, field trips, and college-access events, you’ll help create experiences that connect local youth with their future.

You’ll support Educational Talent Search, Upward Bound, and Early College programs through student records, grant tracking, purchasing, reporting, event coordination, and day-to-day communication. This is a great fit for someone who is organized, adaptable, comfortable juggling multiple priorities, and enjoys working with students from a variety of backgrounds.

THIS IS A GRANT FUNDED, LIMITED-DURATION POSITION THROUGH July 31, 2027.
Continued employment beyond July 31, 2027, is subject to grant funding and College needs.

• Act as first point of contact for the programs providing information, scheduling appointments, answering phone calls, and responding to emails.
• Help facilitate Career Academy lunches, orientation, transportation assistance, and attendance.
• Monitor the ETS/UB web-based tracking system and student files for accuracy. Work with director to prepare monthly contact reports and annual performance reports.
• Prepare purchase orders, travel advances, and other office documents.
• Prepare monthly grant expense reports and reconcile Banner financial reports and communicate any discrepancies to the Director and Finance office in a timely manner.
• Maintain and ensures accuracy of student files and office paperwork.
• Review ETS/UB applicants for eligibility requirements. Create letters for both admitted and non-admitted participants, file all paperwork electronically, enter newly admitted participants into the database and communicate new participants with the advisors.
• Updates social media accounts.
• Schedule parent nights, staff meetings, FAFSA nights or other meetings as needed.
• Assist, as needed, with after-school meetings, monthly seminars, and summer classes.
• Assist with student trip planning including setting up arrangements, ordering buses, sign in sheets, preparing permission slips, inputting emergency contact information, creating evaluations, and chaperoning trips, as needed.
• Troubleshoot issues with staff equipment.
• Maintain relationships with middle and high school staff, college admissions staff, UCC departments, and community agencies to ensure the best services are available to students.
• In coordination with the director and advisors, updates curriculum materials.
• Maintain inventory list in compliance with UCC and Department of Education/Labor policies.
• Help with Career Pathways tracking, student outreach and reporting.
• Prepare ETS and UB informational email and/or newsletters for students and parents.
• Order program and office supplies.
• Handle confidential information in compliance with FERPA standards.
• Drive students in UCC vans to events and field trips, as needed.
• Works willingly as a team member, performing other duties as assigned by the director.

• Two years general office/administrative work experience or combination of experience and associate degree required.
• Knowledge and experience in Microsoft Office, college and grant database systems strongly preferred.
• Licensed driver for a minimum of five years with clean driver record and be at least age 21 required.
• Experience in handling multiple projects strongly preferred.
• A.A. or A.A.S. degree preferred.

THIS IS A GRANT FUNDED, LIMITED-DURATION POSITION THROUGH July 31, 2027.
Continued employment beyond July 31, 2027, is subject to grant funding and College needs.

SPECIAL INSTRUCTIONS TO APPLICANTS

For full consideration applicants must submit with their application all of the following:

1. A cover letter which addresses your interest in Umpqua Community College and how you would excel in this position.
2. Current resume that includes educational and professional work experience.
3. A list of 3 professional references listing contact information including email address.

VETERAN'S PREFERENCE STATEMENT: Umpqua Community College provides employment preference to qualified veterans in accordance with ORS 408.225, 408.230, and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum qualifications for the position and electronically attaches the required documentation at the time of application.

Required Documentation:

Applicants claiming veteran's presence must submit one of the following:

• Member Copy 4 of the Certificate of Released or Discharged from Active Duty (DD Form 214 or 215) or
• Letter from the U.S. Department of Veterans Affairs including receipt of a non-service connected pension. Disabled veterans must also submit a copy of their Veterans Disability Preference Letter from the Department of Veterans Affairs.

Resources:

• Request military service records: https://www.archives.gov/veterans/military-service-records
• Veterans Preference information: https://www.oregon.gov/boli/workers/pages/veterans-preference.aspx

STATEMENT OF EQUAL OPPORTUNITY: UCC prohibits unlawful discrimination based on race, color, religion, national origin, sex, marital status, disability, veteran status, age, sexual orientation, or any other status protected by federal, state, or local law in any area, activity, or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy and interfering with rights or privileges granted under anti-discrimination laws.
Employment with Umpqua Community College is contingent upon background check approval.