EA to CEO

Neilson Financial Services; Pasadena (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A rapidly growing life insurance group is seeking an Executive Assistant to support the CEO. The ideal candidate will have at least 4 years of experience, exceptional organizational and communication skills, and thrive in a fast-paced, entrepreneurial environment. Key responsibilities include managing the CEO's calendar, travel arrangements, and confidential documentation. This is a full-time role based in Pasadena, Texas.

Qualifications

• Minimum 4+ years of experience supporting a CEO, founder, or senior executive.
• Calm under pressure, emotionally intelligent, and grounded in discretion.
• Exceptional organizational, communication, and problem-solving skills.

Responsibilities

• Manage the CEO’s calendar across time zones and business units.
• Coordinate domestic and international travel arrangements.
• Prepare materials for board sessions.
• Track key actions and ensure follow-through.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tech literacy

Tools

MS Office

Travel tools

Task/project management systems

Job description

Overview

Join to apply for the EA to CEO role at Neilson Financial Services.

Neilson Financial Services is a rapidly growing, multi-jurisdictional life insurance group operating across the UK, Canada, Australia, US and expanding globally. We design, market, distribute, and administer life insurance products through proprietary and affinity brands. As we scale, we are building a world-class leadership team and support structure.

We are seeking a highly capable and discreet Executive Assistant to support our CEO in all aspects of business and personal life. This is a pivotal role suited to a polished operator who thrives in a fast-paced, entrepreneurial environment and brings exceptional judgment, efficiency, and attention to detail. You will be the CEO’s right hand, enabling him to lead effectively across multiple time zones and responsibilities.

Responsibilities

• Executive Support: Proactively manage the CEO’s calendar, across time zones and business units, ensuring optimal prioritization and alignment with strategic goals
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and visas
• Prepare materials for board sessions
• Track key actions, projects, and deadlines, ensuring follow-through and accountability
• Assist with formatting, proofreading, and version control of strategic documents and presentations
• Act as a central point of coordination between the CEO and the executive leadership team
• Attend select meetings to capture actions and maintain project momentum
• Help manage confidential HR and legal documentation and relationships with stakeholders

Personal, Family & Property Support

• Oversee personal calendar items, appointments, and family commitments
• Support CEO’s spouse with contractors, property management and select domestic admin
• Assist with family travel arrangements and logistics for the CEO’s children (e.g. school schedules, extracurriculars, etc.)
• Support broader personal administration (e.g. gift sourcing, event RSVPs, reservations)

Other Duties

• Maintain strict confidentiality and discretion at all times
• Be responsive outside of traditional hours when needed to accommodate international time zones or urgent matters

Qualifications

• Minimum 4+ years of experience supporting a CEO, founder, or senior executive
• Exceptional organizational, communication, and problem-solving skills
• Highly tech-literate (MS Office, travel tools, task/project management systems)
• Calm under pressure, emotionally intelligent, and grounded in discretion

Accessibility & Equal Opportunity

Accessibility: We strive to make our job application process accessible to all individuals, including those with disabilities. If you require accommodation at any stage of the application, interview, or selection process, please contact our Human Resources department. Our team will work with you to provide suitable accommodations to ensure your participation.

Equal Opportunity: Neilson Financial Services is an equal opportunity employer. We welcome and encourage applications from candidates of all backgrounds and abilities. Our commitment to diversity and inclusion is fundamental to our company culture.

Company & Contact

At Neilson, we’re dedicated to helping families secure financial protection for their loved ones with a range of life insurance options. We have evolved from our origins in the UK, where the business was launched in 2012, to become an international operation and leader in the global life insurance market. Today, we have offices in the USA, Canada, Ireland, and Australia.

Application

If you are passionate about making a difference, you thrive in a fast paced and entrepreneurial environment and you want to be a part of a high performing team, we would love to hear from you!

Seniority level

Not Applicable

Employment type

Full-time

Job function

• Administrative

Industries

• Insurance