E-Billing Specialist (Remote)

Frost Brown Todd LLP; Charleston (WV); Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated E-Billing Specialist to streamline the invoicing process within a dynamic legal environment. This role is vital for ensuring accurate and timely billing, collaborating with various stakeholders, and addressing e-billing challenges. The ideal candidate will have a strong background in legal e-billing, exceptional attention to detail, and proficient interpersonal skills to foster effective relationships. Join a forward-thinking firm that values its employees by offering competitive salaries and comprehensive benefits, including medical, dental, and a robust 401k plan. If you are passionate about making a difference in the legal billing landscape, this opportunity is for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short- and Long-term Disability

Parental Leave

Sick and Vacation Time

401k Retirement Plan with Matching

Profit-sharing Benefits

Qualifications

• 3+ years of experience in legal e-billing required.
• Strong attention to detail and accuracy is essential.

Responsibilities

• Manage the e-billing process and ensure timely submission of invoices.
• Collaborate with teams to resolve e-billing issues and track submissions.

Skills

Interpersonal Skills

Attention to Detail

Communication Skills

Legal E-Billing

Problem-Solving

Education

College Degree or Equivalent Experience

High School Diploma

Tools

Aderant Software

Microsoft Office (Word, Excel, Outlook)

Job description

Job Description

Frost Brown Todd LLP, a national law firm with 1000+ legal and business professionals across eighteen offices, is currently searching for a full-time E-Billing Specialist to join our firm. This position will play a crucial role in managing the e-billing process, ensuring accurate and timely submission of invoices, and resolving any issues that arise.

Key Responsibilities:

• Collaborate with billing assistants, attorneys, LPAs, and clients for e-billing setup, rate management, and accrual submissions.
• Enforce client e-billing guidelines by proactively setting up rules and constraints within financial software used by the firm.
• Utilize FBT software solutions to address and correct rates and other e-billing issues before invoices reach the prebill stage.
• Work with FBT software solutions to create and submit e-billed invoices via BillBlast or manually with Ledes files directly onto vendor e-billing sites.
• Collaborate with billing assistants to ensure successful resolution of all e-billing submissions.
• Track, report, and provide deduction reports to attorneys on all appeal items for assigned attorneys and billing assistants, and work through appeal submissions.
• Follow up promptly on rejected or pending e-bills to ensure timely resolution.
• Create and revise basic spreadsheet reports.
• Track all e-billing efforts in ARCS, exporting email communication and critical information on the history of e-billing submissions through resolutions.
• Coordinate with the Rate Management Specialist to update rates for e-billed clients.
• Assist with e-billing email group and profile emails in e-billing software as needed.
• Assist with other special e-billing requests.
• Conduct daily review of Intapp forms to ensure proper setup in Aderant, including invoicing requirements, rates, special billing requirements, and approval processes.

Qualifications:

• College degree or equivalent experience with a high school diploma.
• 3+ years of experience specializing in legal e-billing.
• Interpersonal skills necessary to maintain effective relationships with attorneys and business professionals via telephone, email, or in person, providing information with courtesy and tact.
• Attention to detail with an eye for accuracy.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and colleagues.
• Knowledge of Aderant Software is a plus.
• Proficiency in Microsoft Office products such as Word, Excel, Outlook.

Frost Brown Todd offers a competitive salary and comprehensive benefits including medical (HSA with employer contribution or PPO options), dental, vision, life, short- and long-term disability, parental leaves, well-being/EAP, sick and vacation time, and a generous 401k retirement plan with matching and profit-sharing benefits.

In compliance with federal law, all hires will be required to verify identity and work eligibility in the United States and complete employment verification forms upon hire.

Frost Brown Todd is committed to equal employment opportunity for all employees and applicants without regard to race, color, religion, national or ethnic origin, military or veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, disability, or other protected status.