E-Billing Specialist

Reed Smith LLP; Boston (MA); On-site; USD 61,000 - 78,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off

Dental Insurance

Vision Insurance

Job summary

Reed Smith LLP is seeking an E-billing Specialist to manage client invoicing and maintenance of e-billing accounts. The role requires attention to detail, solid communication, and the ability to work with multiple e-billing platforms.

You will handle monthly invoicing, status communications, and updates in the 3E system, while supporting attorneys and Executive Assistants on billing matters. This position emphasizes accuracy and timely processing.

Qualifications

• Associate degree in Accounting or equivalent experience preferred.
• Experience with e-billing systems (BillBlast, 3E/Elite) preferred.
• Experience in a law firm or professional services environment is a plus.
• Strong MS Excel skills and accounting software knowledge.

Responsibilities

• Process monthly e-bill invoices for assigned clients and ensure submission success.
• Proof electronic invoices for accuracy and generate monthly e-billing reports.
• Communicate invoice status with attorneys and Executive Assistants.
• Update client/matter information in the 3E system to ensure compliance with guidelines.
• Assist with inquiries and with new e-billing setups and matter IDs.
• Collaborate with AP/Chrome River for expense backup and with Collections on status.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Education

Associate degree in Accounting

Tools

Elite/3E

BillBlast

Tymetrix360

Passport

CounselLink

Job description

Position Summary

This position is responsible for client e-billing and client e-billing account maintenance.

Position Summary

This position is responsible for client e-billing and client e-billing account maintenance.

Job Duties And Responsibilities

• E-Bill invoices monthly for assigned clients within BillBlast or designated E-billing site. This would include ensuring successful submission, monitoring of status and resolution of all rejections until final payment is received.
• Proof electronic invoices for accuracy.
• Generate monthly e-billing reports.
• Communicate with assigned attorneys and/or Executive Assistants regarding status of electronic invoices and deductions.
• Update client and matter information within the 3E system to ensure compliance with client e-billing guidelines.
• Assist attorneys and Executive Assistants with inquiries.
• Assist E-Billing Manager with new electronic billing set ups.
• Obtain matter ID's and submit timekeeper approvals on a timely basis.
• Gain an understanding/mastery of the e-billing systems (i.e. Tymetrix360, Passport, CounselLink, etc.).
• Work with AP/Chrome River to obtain expense backup.
• Assist with special projects as assigned by attorneys and/or manager.
• Work closely with Collections on status of electronic invoices.
• Submission of monthly accruals/budgets where required.
• Setup of Task/Activity codes and PTA Groups.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education:

Associate degree in Accounting or equivalent work experience preferred.

Experience:

Prior experience with e-billing or other accounting function preferred. Experience with Elite/ 3E, BillBlast and other e-billing systems preferred. Experience in a law firm or other professional service environment a plus. Mathematical aptitude and ability to organize/prioritize multiple assignments, work independently on various projects, and meet deadlines. Knowledge of MS Excel and Elite/3E accounting software. Excellent communication and interpersonal skills, as well as the ability to work with individuals at all organizational levels. Possess a customer focus and have a track record of providing the highest level of customer service. Able to organize and prioritize issues and workload.

Skills:

Excellent verbal, written communication and organizational skills. Ability to prioritize workload and to deal with stress within a fast-paced work environment. Must be able to work independently and display a professional manner at all times. Strong attention to detail. Ability to communicate and interact effectively with all organizational levels. Ability to meet weekly and monthly deadlines along with the ability to handle daily requests.

Additional Information

Supervisory responsibilities:

None.

Equipment used:

Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions

• Ability to sit or stand for extended periods and perform tasks requiring prolonged computer use.
• Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities.
• Ability to communicate effectively.
• Ability to maintain attention to detail while analyzing billing information, managing multiple priorities, and applying sound judgment.
• Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements.
• Ability to work extended hours as required to meet deadlines or business needs.

Working conditions

You will be required to work in the office at minimum 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor.

Pay ranges

This is a non-exempt position. The hourly wage range for this role is $25.96 to $40.10, with an estimated annual compensation range of $54,000 to $78,000, based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh, Miami, Dallas, Houston, Denver, Atlanta – $25.96 – $32.69 per hour (approximately $54,000 – $68,000 annually based on expected hours)
• Philadelphia – $27.88 – $35.09 per hour (approximately $58,000 – $73,000 annually based on expected hours)
• Chicago – $31.86 – $40.10 per hour (approximately $58,000 – $73,000 annually based on a 35-hour workweek)
• Princeton, Washington, DC, Boston – $29.32 – $37.50 per hour (approximately $61,000 – $78,000 annually based on expected hours)

Employee Benefits Overview

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.