Dynamic Special Events Coordinator

City Harvest; New York (NY); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan with employer-m

Commuter benefits

Life insurance

Mental health services

Professional development

Job summary

City Harvest is a fast-paced nonprofit in New York City focused on rescuing and distributing food to feed millions of New Yorkers. The role provides key support to the Special Events team, including budget reporting, inventory, vendor coordination, and donor engagement.

You will help manage events, assist with on-site logistics, reporting, and donor communications while working in a collaborative, mission-driven environment with opportunities for growth and professional development.

Qualifications

• Strong written and verbal communication skills; ability to speak to donors, partners, and volunteers.
• Data management and analysis skills for tracking donations and events.
• Ability to project manage multiple tasks in a fast-paced nonprofit environment.
• Excellent customer service and collaboration with teams across programs.

Responsibilities

• Manage corporate credit card reporting and assist with budgeting systems for Special Events.
• Inventory and manage supplies for the Special Events Team.
• Support onsite at events: load-in, check-in, vendor coordination, signage, and on-site fundraising including auctions.
• Provide general administrative support across all special events leading up to events.
• Manage External Relations Team updates with weekly report-outs.
• Provide reporting and financial reconciliation for events and general list management.
• Support The Venue at City Harvest by coordinating vendor contracts and insurance certificates.
• Assist City Harvest’s marathon team through on-site events and runner coordination.
• Support donor cultivation events and auction fulfillment.

Skills

Communication skills

Data management

Public speaking

Customer service

Attention to detail

Project management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Microsoft Excel

Microsoft Publisher

Job description

City Harvest is a fast-paced nonprofit in New York City focused on rescuing and distributing food to feed millions of New Yorkers. The role provides key support to the Special Events team, including budget reporting, inventory, vendor coordination, and donor engagement.

You will help manage events, assist with on-site logistics, reporting, and donor communications while working in a collaborative, mission-driven environment with opportunities for growth and professional development.