Dynamic Office & Facilities Coordinator

Pilot Chemical Company; Sharonville (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

Pilot Chemical Company is seeking an Office Coordinator to support the Sharonville Technical & Innovation Center (STIC). The role leads visitor services, facilities coordination, vendor relations, and employee support, while streamlining administrative procedures and inventory management.

You will serve as LMS administrator, participate in safety activities, and assist in planning events, all within a fast-paced, collaborative environment at our Sharonville site.

Qualifications

• Proven experience as an Office Coordinator/Front Office Management.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, and MS Outlook).
• Hands-on experience with office machines.
• Professional business acumen and presence.
• Energetic, assertive and confident personality.
• Excellent time management and the ability to multi-task and prioritize.
• Attention to detail, problem-solving, independence and teamwork.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• Creative mind with the ability to suggest improvements.

Responsibilities

• Reception - provide general support to visitors and the site.
• Greet visitors, answer phones, manage mail and other admin tasks.
• Ensure professional appearance of common areas and conference rooms.
• Coordinate catered lunches and events as in-house coordinator.
• Act as STIC Document Control Administrator (DCA) and LMS administrator.
• Monitor, order and maintain office supplies and inventory.
• Plan in-house and off-site activities and events.
• Contribute to budget review and purchase order processing.
• Primary contact for maintenance and vendor relations; coordinate with departments.
• STIC SharePoint site owner and ensure systems are current.
• Assist other Cincinnati sites as needed.
• Comply with Responsible Care Management System requirements.

Skills

MS Office proficiency

Communication

Time management

Organization

Problem-solving

Education

Associate’s degree

Tools

MS Office (Excel/Word/PowerPoint/Outlook)

SharePoint

Job description

Pilot Chemical Company is seeking an Office Coordinator to support the Sharonville Technical & Innovation Center (STIC). The role leads visitor services, facilities coordination, vendor relations, and employee support, while streamlining administrative procedures and inventory management.

You will serve as LMS administrator, participate in safety activities, and assist in planning events, all within a fast-paced, collaborative environment at our Sharonville site.