Administrative Coordinator

Occidental Petroleum Corporation; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Occidental Petroleum Corporation is seeking a Plant Operations Administrative Coordinator at its Cincinnati facility. This role requires providing comprehensive administrative support to the Plant Manager and HR Manager, focusing on logistics, inventory, and employee management.

Candidates should possess a strong background in HR or administrative work, be proficient in Microsoft Office and SAP, and demonstrate strong organizational and communication skills. The role is crucial in supporting safety training and compliance with regulatory documentation.

Qualifications

• 5 years of HR or administrative experience.
• Ability to prioritize multiple tasks.
• Experience in team communication and operations.

Responsibilities

• Provide administrative support for the Plant Manager and Site Leadership Team.
• Assist with regulatory filings and maintain ISO documentation.
• Coordinate payroll and benefits issues.

Skills

Microsoft Office proficiency

SAP proficiency

Strong organization skills

Effective communication skills

Confidentiality

Education

High School diploma or GED

Associate's degree preferred

Job description

Overview

OxyChem, a Berkshire Hathaway company, is a leading producer of essential chemistry with operations across the U.S., Canada and Latin America. The Plant Operations Administrative Coordinator provides administrative support to the Cincinnati Plant, assisting in logistics, inventory, reporting, HR, purchasing, receiving, and invoice approval.

Primary Function

Provide administrative support for the Plant Manager, Site Leadership Team and HR Manager, supporting the Cincinnati Values and Guiding Principles.

Essential Functions & Responsibilities

• Support HESS & Quality: assist with regulatory filings, maintain ISO documentation, develop and update metrics, manage file security, coordinate safety training, schedule meetings and tabletop exercises, track action items, order safety supplies.
• Human Resources & Payroll: co‑administer Workday recruiting, schedule interviews, manage employee files, generate reports, handle absence, vacation, overtime, and other HR metrics, coordinate payroll and benefits issues, manage Service Award program, oversee employee recognition activities.
• Training & Development: develop SOPs, coordinate training materials, conduct orientations, maintain training records, coach staff, facilitate HESS training.
• Production & Shipping: act as liaison to corporate, complete daily switch list, update railroad portal, manage transportation and orders, order raw materials and office supplies, review COAs, create purchase requisitions, handle railroad issues.
• Administrative Support: maintain SharePoint sites, manage paper filing, update critical success factors Excel, schedule USPS and FedEx shipments, coordinate janitorial and grounds crew, support business meetings, manage office supplies, enforce continuous improvement initiatives.

Qualifications & Skills

• High School graduate or GED (preferably Associate’s in Administrative/Business).
• 5 years of HR or administrative experience.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Access) and SAP.
• Strong organization, confidentiality, and ability to prioritize multiple tasks.
• Effective communication skills and teamwork.

Education & Certification

High School graduate or GED required. Associate’s degree preferred or equivalent experience.

Physical Requirements

Must wear personal protective equipment, sit for long periods, use computer extensively, and climb stairs.

Special/Technical Knowledge

Computer skills including Teams, SAP, web page creation and maintenance, and facilitation of team meetings.

Decision Making Authority

Authority to manage budgets for employee activities, charitable and community contributions.

EEO Statement

OxyChem is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.