Dynamic Office & Board Support Specialist

Urban Flood Safety & Water Quality District; Portland (OR); On-site; USD 68,000 - 82,000; Full time

Job summary

Urban Flood Safety & Water Quality District is seeking an organized Office Specialist to provide administrative support across multiple departments and to serve as the welcoming face of the agency. The role focuses on front desk duties, customer service, and keeping the office running smoothly including board support.

Requirements include a high school diploma or equivalent, a valid driver’s license, and 3–5 years of experience in related roles.

Qualifications

• High School Diploma or equivalent is required.
• Valid state driver’s license is required.
• 3–5 years of increasing responsibilities in office support or similar role.

Responsibilities

• Front desk and reception duties.
• Customer service and interaction with the public and stakeholders.
• Follow administrative procedures and manage office spaces.
• Calendar management and scheduling.
• Data entry and word processing.
• Prepare minutes and meeting materials for board meetings.
• Assist with hiring processes and executive support.

Skills

Front desk

Customer service

Office administration

Data entry

Calendaring

Word processing

Mail processing

Education

High School Diploma or equivalent

Valid driver's license

Tools

Microsoft Office

A/V setup

Internet usage

Job description

Urban Flood Safety & Water Quality District is seeking an organized Office Specialist to provide administrative support across multiple departments and to serve as the welcoming face of the agency. The role focuses on front desk duties, customer service, and keeping the office running smoothly including board support.

Requirements include a high school diploma or equivalent, a valid driver’s license, and 3–5 years of experience in related roles.