Dynamic Office & Administration Coordinator

Easterseals Louisiana; Shreveport (LA); On-site; USD 26,000 - 38,000; Full time

Job summary

Easterseals Louisiana is seeking an administrative assistant to support the Program Director and staff in Shreveport. The role involves handling high volumes of calls, payroll processing, report preparation, mail handling, on-call scheduling, and general office duties while maintaining confidentiality.

You should have a high school diploma, proficiency with Microsoft 365 and Excel, and capable data entry skills; computer work, filing, and customer interaction are daily tasks.

Qualifications

• High school diploma or equivalent required.
• Proficiency with Microsoft 365 and Excel.
• Ability to perform data entry and filing with accuracy.

Responsibilities

• Answer a high volume of incoming calls and route messages to staff.
• Assist with payroll processing for bi-monthly submissions and personal files.
• Maintain weekly Caseload Size and Status Report.
• Prepare quarterly QA/Consumer Satisfaction surveys per QA Manual.
• Process mail and postage for incoming/outgoing mail daily.
• Maintain On-Call Schedule and daily absence logs.
• Lock/Unlock office doors for daily operations.
• Greet visitors and maintain confidentiality.
• Monitor office supplies and place supply orders.
• Check faxes and distribute; report repairs.
• Maintain copy/fax machine supplies.
• Data entry and reporting for Program Director and Supervisors.
• Maintain tracking charts for timely data submission.

Skills

Data entry

Administrative support

Communication

Education

High School Diploma or equivalent

Tools

Microsoft 365

Excel

Internet

Job description

Easterseals Louisiana is seeking an administrative assistant to support the Program Director and staff in Shreveport. The role involves handling high volumes of calls, payroll processing, report preparation, mail handling, on-call scheduling, and general office duties while maintaining confidentiality.

You should have a high school diploma, proficiency with Microsoft 365 and Excel, and capable data entry skills; computer work, filing, and customer interaction are daily tasks.