Dynamic Litigation Legal Assistant - Notary-Ready

Patrick Harper & Dixon LLP

Hickory (NC)

On-site

USD 38,000 - 52,000

Full time

5 days ago

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Job summary

Patrick Harper & Dixon LLP in Hickory, NC seeks a Litigation Legal Assistant to support a busy litigation practice. Responsibilities include client intake, scheduling, document preparation, e-filing, and maintaining both paper and electronic files.

Strong organizational skills and attention to detail are essential in a fast-paced environment. The ideal candidate will have 2+ years in legal work, experience with NetDocs/TABS3, and proficiency with Word/Excel, with Notary eligibility or

Qualifications

At least 2 years of legal work experience.
Experience managing case files, preparing documents, and e-filing in state and federal courts.
Drafting legal documents such as pleadings, motions, and discovery requests.
Experience in litigation.
Excellent organizational skills.
Ability to work in a fast-paced environment and manage high-volume workloads.
Experience calendaring litigation deadlines, scheduling depositions, mediations, and hearings.
Excellent customer service skills and acting as a point of contact for clients.
Efficient with Microsoft Word and Excel.
Experience with NetDocs and TABS3.
Experience dictation Phillips Speech Live.
Meticulous attention to detail and ability to meet deadlines.
Current NC Notary Public, or willing to obtain Notary immediately after hire if not currently certified.

Responsibilities

New client intake, conflict check, and file setup.
Schedule client meetings and hearing dates.
Correspondence with prospective and current clients, court officials, government offices, and attorney offices, by phone, email, and mail.
Maintain and organize paper and electronic client files, including initial setup and closure.
Copying and scanning.
Prepare legal documents from dictations or attorney instruction.
Transcription.
Scan/profile and organize documents and other information for client files.
Prepare correspondence, various legal documents, and pleadings from dictation or attorney instruction.
Prepare closed files (scanning, closed file sheets).
Calendar and monitor case deadlines.
Maintain follow-up with clients.
Submit filings to Clerk of Court offices.
E-record documents via Simplifile.
E-file documents with North Carolina Secretary of State.
Enter time and expenses into billing software daily.
Request checks for client costs and advances.
Make deposits and disbursements from client trust accounts and prepare Accountings for Funds in Trust.
Make deposits and disbursements from real estate trust accounts and maintain documentation.
Submit billing statements to clients.
Take client payments via credit card or check.
Assist other office staff as needed and backup for other attorneys.