Dynamic Events & Outreach Coordinator in DC

Middle East Institute; Washington (District of Columbia); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

Health Savings Account / Flexible Sp.

Paid holidays, vacation and sick leave

Job summary

The Middle East Institute in Washington, DC seeks an Events Coordinator with 1-2 years of experience in event planning and outreach. You will plan, promote, and execute conferences, webinars, dinners, and the annual gala with a small, collaborative team.

You will manage speaker logistics, develop marketing content, and produce metrics reports. This in-person role requires a flexible, growth-minded candidate to support MEI’s mission.

Qualifications

• 1-2 years of experience in event planning or digital communications.
• Excellent organizational, communication, negotiation, and multitasking skills.
• Ability to remain calm under pressure while maintaining a customer-support mindset.
• Demonstrated problem-solving and troubleshooting skills in event management.
• Flexibility to work irregular hours, including evenings and weekends.
• Strong writing and editing abilities.
• Familiarity with Middle East policy issues.
• Willingness to learn backend website management.
• Preferred experience in graphic design and photo/video editing (e.g., Canva and Adobe Creative Suite).
• Experience with data management.
• Bachelor’s degree in journalism, international relations, or a related field.

Responsibilities

• Coordinate weekly Zoom, hybrid, and in-person events, managing speaker communication and logistics.
• Plan and oversee event preparations with department heads and leadership.
• Develop event marketing materials aligned with MEI branding to drive registrations.
• Produce regular metrics reports for department head.
• Track budgets and expenditures for events.
• Maintain an up-to-date database of institutional contacts.
• Set up conference rooms for live and hybrid events, including catering and AV.
• Create and manage engaging content across social platforms.
• Identify compelling stories from MEI policy experts.

Skills

Event planning

Digital communications

Writing & editing

Social media

Budget tracking

Vendor coordination

Negotiation

Customer service mindset

Logistics coordination

Canva

Adobe Creative Suite

Backend website management

Interpersonal communication

Education

Bachelor’s degree in journalism, international relations, or related field

Tools

Canva

Adobe Creative Suite

Job description

The Middle East Institute in Washington, DC seeks an Events Coordinator with 1-2 years of experience in event planning and outreach. You will plan, promote, and execute conferences, webinars, dinners, and the annual gala with a small, collaborative team.

You will manage speaker logistics, develop marketing content, and produce metrics reports. This in-person role requires a flexible, growth-minded candidate to support MEI’s mission.