Dynamic Event Sales Coordinator — NYC Hospitality

Jose Andres Group; New York (NY); On-site; USD 52,000 - 66,000; Full time

Job summary

José Andrés Group in New York's Mercado Little Spain is seeking an organized Event Sales Coordinator to support the Events Department in daily administration, BEO prep, menu creation, vendor coordination, and post-event follow-up.

You will manage BEOs, Canva menus, OpenTable reservations, CaterWheels deliveries, and invoice processing, while collaborating with Operations, Culinary, Beverage, and Events teams to ensure flawless events.

Qualifications

• 1–3 years of experience in event coordination, hospitality administration, restaurant operations, or a related role preferred.
• Previous experience in restaurants, hotels, catering, or event venues strongly preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple responsibilities and meet daily deadlines.
• Strong written and verbal communication skills.
• Professional and friendly telephone etiquette.
• Experience with TripleSeat or similar event management software preferred.
• Experience with Canva and creating professional menus or printed materials preferred.
• Familiarity with OpenTable or similar reservation platforms preferred.
• Experience with Craftable or similar invoice management software preferred.
• Familiarity with catering delivery platforms such as CaterWheels is a plus.
• Basic understanding of invoice processing, vendor reconciliation, and administrative financial procedures.
• Proficiency in Microsoft Office or Google Workspace.
• Ability to review documents and financial information for accuracy.
• Strong time-management and problem-solving skills.
• Ability to work independently while maintaining effective communication with the team.
• Comfortable handling confidential client, vendor, and financial information.

Responsibilities

• Prepare event materials, signage, menus, and other printed collateral.
• Coordinate with restaurant teams to ensure menus and materials are ready by 1:00 PM on event day.
• Enter and manage Banquet Event Orders (BEOs) and ensure accurate event documentation.
• Communicate updates or discrepancies to the Events Manager and Operations teams.
• Process vendor invoices, reconcile accounts, and manage payments.
• Coordinate catering deliveries through CaterWheels and track delivery details.
• Maintain organized event records and assist with post-event follow-up.

Skills

Event coordination

Organization

Time management

Communication

Guest service

Tools

TripleSeat

OpenTable

Canva

Craftable

CaterWheels

MS Office

Job description

José Andrés Group in New York's Mercado Little Spain is seeking an organized Event Sales Coordinator to support the Events Department in daily administration, BEO prep, menu creation, vendor coordination, and post-event follow-up.

You will manage BEOs, Canva menus, OpenTable reservations, CaterWheels deliveries, and invoice processing, while collaborating with Operations, Culinary, Beverage, and Events teams to ensure flawless events.